Site Clerk (Residential)

ICDS (UK) Ltd; Ireland; Remote; EUR 28,000 - 36,000; Full time

Job summary

ICDS (UK) Ltd is seeking two Site Clerks to support residential projects in Kilcock and Maynooth, Co. Kildare. The role focuses on requisitions, material deliveries, site documentation, and close collaboration with Site Managers to ensure drawings and schedules are kept up to date.

You will manage stock, enter purchase orders in the CRM, and maintain comprehensive records for health & safety and BCAR compliance. The position is based on site with a negotiable salary and benefits package.

Responsibilities

• Issue site requisitions and maintain records.
• Coordinate with Site Managers/Foremen for timely ordering and deliveries.
• Raise purchase order numbers in CRM.
• Take delivery of materials and sign for them.
• Upload delivery dockets and receipts to accounts.
• Conduct weekly stock takes of materials and plant.
• Maintain a register of on-site plant/equipment.
• Ensure test certificates are current for plant/machinery.
• Assist PM with monitoring plant/hire activity.
• Keep Procore up to date and file documentation.
• Manage consultant reports and close out issues.
• Record and file Health & Safety documentation.
• Record and file BCAR paperwork.

Job description

Site Clerk

Maynooth & Kilcock, Kildare

€Neg + Package

Required for leading residential developer working on new housing projects in Kilcock & Maynooth.

Currently require 2 x Site Clerks for new residential projects which are commencing shortly.

Main responsibilities

• Issue site requisitions to the purchasing department on a daily basis (as necessary), maintaining accurate and concise records of all goods and materials requisitioned, by whom, and for which area of the development.
• Work with the Site Managers/Foremen to ensure materials are ordered in advance of the trades, delivered to site, and match the drawings.
• Raise the purchase order number on our CRM system.
• Take delivery of materials and sign for them on arrival.
• Ensure all delivery dockets and receipts are uploaded and provided to D/RES accounts in a timely manner.
• Conduct material and plant stock takes on a weekly basis.
• Maintain a register of all owned plant and equipment on site, ensuring it is always kept in a known state of repair.
• Ensure test certificates are on file and current for all plant & machinery on site; raise a requisition to
• Assist the PM in monitoring all plant and machinery hiring and off hiring.
• Monitor and keep the PROCORE system up to date, ensuring all relevant documentation is filed correctly.
• Maintain and monitor consultants' Drawing Registers and specifications to ensure they remain current.
• Set up and review the folder structure with the PM, adjusting as needed, and maintain folder access to ensure document/information control.
• Conduct a weekly review of Procore to report on the status of Submittals, RFIs, and Inspections & Observations, printing and distributing the report at the weekly meeting.
• Manage consultant reports for the PM: ensure reports are filed correctly, correlate issues raised, request corrective action evidence from the relevant site team member, and upload information to close out issues.
• Record and file all Health & Safety documentation in the site office.
• Record and file all BCAR paperwork.