Site Clerk

D/RES Properties; Kildare; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Performance-related bonus

Pension scheme with matching

Job summary

D/RES Properties is seeking a diligent Site Clerk in Ireland to support the Project Manager and site team with essential administrative tasks and document control. You will coordinate purchasing, materials records, and Procore usage to keep the site compliant and on schedule.

The role involves maintaining plant/equipment registers, managing health and safety paperwork, processing labour timesheets, and ensuring accurate records for daily site activities.

Qualifications

• Experience in document control on construction sites.
• Strong organisational and record-keeping abilities.
• Familiarity with Procore and site administration processes.

Responsibilities

• Issue site requisitions daily and maintain records of goods and materials.
• Coordinate material deliveries and ensure they match drawings.
• Maintain Procore and document control systems up to date.
• Record and file Health & Safety and BCAR paperwork.
• Manage site access, timesheets, and stock levels.

Skills

Administrative skills

Record keeping

Site operations coordination

Tools

Procore

CRM system

Job description

The Site Clerk provides essential administrative and document control support to the Project Manager and site team, ensuring the smooth day-to-day running of the site office. The role is responsible for coordinating purchasing and materials records, maintaining plant and equipment registers, keeping Procore and document control systems up to date, managing Health & Safety and BCAR paperwork, controlling site access and security records, and processing labour time-sheets. By keeping accurate, well-organised records across these areas, the Site Clerk helps the site team stay compliant, informed, and focused on delivering the development safely, on programme, and to a high standard.

Main Responsibilities

• Issue site requisitions to the purchasing department on a daily basis (as necessary), maintaining accurate and concise records of all goods and materials requisitioned, by whom, and for which area of the development.
• Work with the Site Managers/Foremen to ensure materials are ordered in advance of the trades, delivered to site, and match the drawings.
• Raise the purchase order number on our CRM system.
• Take delivery of materials and sign for them on arrival.
• Ensure all delivery dockets and receipts are uploaded and provided to D/RES accounts in a timely manner.
• Conduct material and plant stocktake on a weekly basis.
• Maintain a register of all D/RES owned plant and equipment on site, ensuring it is always kept in a known state of repair.
• Ensure test certificates are on file and current for all plant & machinery on site; raise a requisition to
• Assist the PM in monitoring all plant and machinery hiring and off-hiring.
• Monitor and keep the PROCORE system up to date, ensuring all relevant documentation is filed correctly.
• Maintain and monitor consultants' Drawing Registers and specifications to ensure they remain current.
• Set up and review the folder structure with the PM, adjusting as needed, and maintain folder access to ensure document/information control.
• Conduct a weekly review of Procore to report on the status of Submittals, RFIs, and Inspections & Observations, printing and distributing the report at the weekly meeting.
• Manage consultant reports for the PM: ensure reports are filed correctly, correlate issues raised, request corrective action evidence from the relevant site team member, and upload information to close out issues.
• Record and file all Health & Safety documentation in the site office.
• Record and file all BCAR paperwork.
• Set up and manage the BCAR tracker with the PM, ensuring the timely flow of information required for BCAR submission and raising any concerns with the PM as they arise.
• Set up Homeowner information packs on PROCORE and ensure all relevant information is uploaded.
• Register, monitor, and control enrolment on the Biometric System.
• Log, store, and control the movement of house keys.
• Collect and maintain a full record of daily sign-in sheets from the Gateman for all personnel entering the site.
• Record timesheets for all direct/agency labour working for D/RES on site, ensuring start and finish times are recorded accurately.
• Collate and submit weekly timesheets to HR on a weekly basis.
• Maintain all stationery and consumable stock levels.
• Update the lock-up/completion tracker by 4 pm each day.

What we can offer:

• Performance-related bonus
• Pension scheme with matching contributions