Site Administrator

Build-Search; Dublin; On-site; EUR 32,000 - 40,000; Full time

Job summary

Build-Search is seeking a proactive Site Administrator to join our Dublin project team. You will provide administrative support to the site team, assist with bids and tenders, and manage project documentation using internal systems.

You’ll ensure documents are tracked, updated, and stored in line with procedures, liaise with stakeholders, and maintain filing systems on a fast-paced construction site. This role offers exposure to large-scale projects and long-term career development within the

Qualifications

• Previous experience in an administrative role, ideally within construction or engineering.
• Proficient in MS Office (Word, Excel, Outlook).
• Experience with document management systems (SharePoint, 4Projects, Aconex) desirable.
• Excellent organisational skills and strong attention to detail.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal.

Responsibilities

• Provide administrative support to the Site team.
• Assist with the preparation and submission of bids and tenders.
• Upload, download, and manage project documentation using internal systems.
• Ensure documents are tracked, updated, and stored in line with company procedures.
• Liaise with internal departments and external stakeholders to ensure efficient flow of information.
• Maintain accurate records and filing systems.
• Support ad-hoc administrative tasks as required.

Skills

Administrative experience

MS Office proficiency

Document management

Organisational skills

Deadline-oriented

Communication skills

Tools

MS Office

SharePoint

4Projects

Aconex

Job description

Our client, a Tier 1 contractor, is seeking a proactive Site Administrator to join their Dublin team. This role offers excellent opportunities for professional growth, with exposure to bids, tenders, and document management while supporting a busy site team. You’ll gain valuable experience on large-scale projects and be supported in building a long-term career.

Key Responsibilities:

• Provide administrative support to the Site team.
• Assist with the preparation and submission of bids and tenders.
• Upload, download, and manage project documentation using internal systems.
• Ensure documents are tracked, updated, and stored in line with company procedures.
• Liaise with internal departments and external stakeholders to ensure efficient flow of information.
• Maintain accurate records and filing systems.
• Support ad-hoc administrative tasks as required

Skills & Experience:

• Previous experience in an administrative role, ideally within construction or engineering.
• Strong IT skills, particularly in MS Office (Word, Excel, Outlook)
• Experience with document management systems (e.g., SharePoint, 4Projects, Aconex) desirable.
• Excellent organisational skills and strong attention to detail.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal.