Office Administrator

Bennett (Construction) Ltd; Mullingar; On-site; EUR 42,000 - 56,000; Full time

Job summary

Bennett Construction is seeking an Office Administrator to manage the Head Office operations in Mullingar. The role requires extensive experience in senior administration and a proactive, organized approach to developing office systems and helping maintain high standards of efficiency.

You will support Directors, manage supplier relationships, and ensure compliance with health, safety, and document control policies while fostering effective communications with site teams.

Qualifications

• 5+ years’ experience in a senior administration role.
• Background in construction, engineering, manufacturing or related sector desirable.
• Excellent communication and interpersonal skills.
• Highly organized and a strong collaborator.
• Proficient in MS Office.

Responsibilities

• Oversee the efficient day-to-day running of the head office in Mullingar.
• Develop and implement office systems, processes and procedures to improve efficiency.
• Act as the primary contact for office-related queries and support requirements.
• Manage relationships with suppliers, service providers, utilities and building management.
• Monitor and manage office budgets, supplies and procurement.
• Coordinate all facilities-related office operations and archiving.
• Oversee subcontractor administration and compliance documentation.
• Provide administration support to Directors as required.
• Ensure Health and Safety policies and procedures are communicated and followed.
• Maintain strong communication between Head Office and Site Teams.
• Coordinate internal office meetings and assist with employee events and client hospitality.

Skills

Senior administration

Communication skills

Organizational skills

Team collaboration

Problem solving

Tools

MS Office

Job description

We are a leading Tier 1 Construction Contractor, delivering complex, large-scale, and award-winning construction projects across Ireland and the UK. Our portfolio spans new builds, major refurbishments and associated engineering works. We are committed to technical excellence, innovation and delivering high quality projects safely and efficiently.

The Role

We are seeking a highly organized, experienced and proactive Office Administrator to manage the administrative operations of our Head Office in Mullingar.

Key Responsibilities

• Oversee the efficient day-to-day running of the office, ensuring a professional, structured and productive working environment.
• Develop and implement office systems, processes, and procedures to improve efficiency.
• Act as the primary contact for office-related queries and support requirements.
• Manage relationships with suppliers, service providers, utilities and building management.
• Monitor and manage office budgets, supplies, consumables, and general office procurement.
• Responsible for the effective management and coordination of all facilities related to office operations.
• Overall responsibility for Subcontractor administration and compliance documentation.
• Ensure company archiving practices are compliant with contractual obligations and maintain document control protocols.
• Provide administration support to Directors as required.
• Ensure Health and Safety policies and procedures for the Head Office remain compliant and are communicated effectively.
• Maintain strong communication between Head Office and Site Teams.
• Coordinate internal office meetings, assist with employee event management and client hospitality.

You Will Need

• 5+ years’ experience in a senior administration role
• Background in construction, engineering, manufacturing or a related sector is highly desirable
• Excellent communication and interpersonal skills
• Highly organized and a strong collaborator
• Excellent problem solving and decision making skills
• Proficient in MS Office suiteDemonstrated ability to oversee office operations efficiently
• Ability to remain calm, professional, and effective under pressure
• Strong initiative with the capacity to anticipate office needs and meet deadlines
• Discreet with the ability to manage confidential information
• A positive, solutions-oriented attitude with a team player mindset

Bennett Construction is an equal opportunities employer.