Senior Wedding Coordinator

Castleknock Hotel; Leinster; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Competitive pay

Free meals on duty

Complimentary uniforms

Employee discounts across FBD Hotels &

Employee recognition awards

Free parking

Free gym membership / Spa discount

Ongoing training and career growth

Access to EAP

Job summary

Castleknock Hotel in Dublin 15 is seeking a proactive Wedding & Events Coordinator to deliver a flawless wedding day experience. You will liaise with banqueting, catering, AV, and housekeeping to manage client expectations and ensure every detail aligns with the couple’s vision.

Join a recognized team committed to exceptional guest service, with opportunities for training, career progression, and benefits. The role blends office and operational duties within a dynamic hospitality environment.

Qualifications

• Previous experience with Wedding planning and delivery.
• Outstanding attention to detail and effective communication.
• Ability to follow verbal directions in a fast-paced environment.
• Excellent time management and ability to prioritise tasks.
• Outgoing and friendly personality.

Responsibilities

• Coordinating with departments (banqueting, catering, AV, housekeeping).
• Managing client expectations for Weddings.
• Providing excellent service to clients.
• Handling last-minute changes calmly and efficiently.
• Coordinating across vendors, hotel teams, and clients.
• Creating proposals based on client requests and expectations.
• Managing multiple events simultaneously.
• Tracking budgets, contracts, deadlines.
• Upselling hotel services (catering, room blocks, AV).
• Negotiating with vendors and clients.
• Producing cost estimates.
• Managing invoices and event P&Ls.
• Ensuring profitability of events.

Skills

Attention to detail

Effective communication

Time management

Client management

Hospitality experience

Tools

Opera PMS

Event management software

AV basics

Job description

Castleknock Hotel, an awardwinning 4star hotel in Dublin 15 and proud member of FBD Hotels & Resorts, is looking for warm, energetic, and guestfocused individuals to join our growing team.

If you love creating great first impressions, enjoy a fastpaced environment, and want to be part of a team that genuinely cares, we'd love to hear from you.

This role is a blended office and operations role, working with the Wedding Manager, where you will be the point of contact on the day of the Wedding delivering the perfect Wedding Day experience for the Wedding Couple.

Why Work With Us

At Castleknock Hotel, our team is at the heart of everything we do. We have been awarded - Failte Ireland Outstanding Employer Excellence, Irish Hotel Federation Expert Quality Employer, Great Place to Work, Best Workplace in Hospitality and the BE mark from Workbly along with a Gold award from the Irish Accommodation services Institute.

We're guided by our core values: Think About the Guest Be Respectful Work As One Be the Best Own It & Deliver It

Benefits

• Competitive pay
• Free meals on duty
• Complimentary uniforms
• Employee discounts across all FBD Hotels & Resorts
• Employment opportunities across all FBDS Hotels & Resorts
• Employee recognition awards
• Employee Reward points
• Free parking / Bike-to-work scheme
• Free gym membership / Discount in The Spa
• Ongoing training, development, and career progression
• Access to an EAP
• Access to the Castleknock Team Voice group

What the role is

• Coordinating with departments (banqueting, catering, AV, housekeeping)
• Managing client expectations for Weddings
• Providing excellent service to clients
• Handling lastminute changes calmly and efficiently
• Coordinating across vendors, hotel teams, and clients
• Creating proposals based on client requests and expectations
• Managing multiple events simultaneously
• Tracking budgets, contracts, deadlines
• Prioritizing under pressure
• Upselling hotel services (catering, room blocks, AV)
• Negotiating with vendors and clients
• Producing cost estimates
• Managing invoices and event P&Ls
• Ensuring profitability of events
• Handling unexpected issues (weather, equipment, staffing)
• Quick decisionmaking
• Creative solutions on event day
• Familiarity with hotel PMS (Opera)
• Event management software
• AV basics (projectors, mics, staging)
• Ensuring compliance with hotel policies
• Reviewing Function sheets (Banquet Event Orders)
• Doublechecking room setups, dietary requirements, and schedules
• Ensuring a seamless guest experience

What We're Looking For

• Previous experience with Wedding planning and delivery
• Outstanding attention to detail and effective communication
• Ability to follow verbal directions in a fast-paced and dynamic environment
• Excellent time management and the ability to prioritise tasks
• Outgoing and friendly personality
• Have a professional image at all times in line with the Hotel standards
• Hospitality expertise (understanding guest flow, service standards)
• Marketing knowledge (event promotions, social media)
• Cultural awareness (working with international clients)