Senior Wedding Coordinator

Hollybank Trustees Ltd; Castleknock; On-site; EUR 32,000 - 45,000; Full time

Benefits offered by this job

Competitive pay

Free meals on duty

Complimentary uniforms

Employee discounts across FBDS Hotels

Career progression opportunities

Employee recognition awards

Gym membership / Spa discount

Ongoing training and development

Employee Assistance Programme

Castleknock Team Voice access

Job summary

Castleknock Hotel in Dublin 15 is seeking a Wedding Day Coordinator to deliver the perfect day for the couple. The role blends office coordination with on-site event delivery and works closely with the Wedding Manager to ensure exceptional guest experiences.

Ideal candidates have wedding planning experience, outstanding attention to detail, and strong communication skills. The role supports a dynamic team and offers growth opportunities within FBDS Hotels & Resorts.

Qualifications

• Prior experience in Wedding planning and delivery.
• Outstanding attention to detail and effective communication.
• Ability to manage multiple events in a fast-paced environment.
• Strong time management and prioritisation of tasks.
• Professional image aligned with hotel standards.

Responsibilities

• Coordinate with banqueting, catering, AV, and housekeeping.
• Manage client expectations for Weddings.
• Provide excellent service to clients.
• Handle last-minute changes calmly and efficiently.
• Coordinate across vendors and hotel teams.
• Create proposals based on client requests and expectations.
• Manage invoices and event P&Ls.
• Ensure profitability of events.
• Review function sheets and room setups.

Skills

Wedding planning

Event coordination

Client communication

Hospitality

Budgeting

Tools

Opera PMS

Event management software

Job description

Location: On site / Diswellstown, Co. Dublin, D15 WNR7, Ireland

job type: Contract / Full-time

Sector and subsector: Arts | Hospitality

Salary: Negotiable salary

Castleknock Hotel, an award‑winning 4‑star hotel in Dublin 15 and proud member of FBD Hotels & Resorts, is looking for warm, energetic, and guest‑focused individuals to join our growing team.

If you love creating great first impressions, enjoy a fast‑paced environment, and want to be part of a team that genuinely cares, we’d love to hear from you.

This role is a blended office and operations role, working with the Wedding Manager, where you will be the point of contact on the day of the Wedding delivering the perfect Wedding Day experience for the Wedding Couple.

Why Work With Us?

At Castleknock Hotel, our team is at the heart of everything we do. We have been awarded – Failte Ireland Outstanding Employer Excellence, Irish Hotel Federation Expert Quality Employer, Great Place to Work, Best Workplace in Hospitality and the BE mark from Workbly along with a Gold award from the Irish Accommodation services Institute.

We’re guided by our core values:Think About the Guest Be Respectful Work As One Be the Best Own It & Deliver It

As a team member, you’ll enjoy many benefits, some are listed below:

• Competitive pay
• Free meals on duty
• Complimentary uniforms
• Employee discounts across all FBD Hotels & Resorts
• Employment opportunities across all FBDS Hotels & Resorts
• Employee recognition awards
• Employee Reward points
• Free gym membership / Discount in The Spa
• Ongoing training, development, and career progression
• Access to an EAP
• Access to the Castleknock Team Voice group

What the role is:

• Coordinating with departments (banqueting, catering, AV, housekeeping)
• Managing client expectations for Weddings
• Providing excellent service to clients
• Handling last‑minute changes calmly and efficiently
• Coordinating across vendors, hotel teams, and clients
• Creating proposals based on client requests and expectations
• Managing multiple events simultaneously
• Negotiating with vendors and clients
• Managing invoices and event P&Ls
• Ensuring profitability of events
• Handling unexpected issues (weather, equipment, staffing)
• Creative solutions on event day
• Familiarity with hotel PMS (Opera)
• Event management software
• Ensuring compliance with hotel policies
• Reviewing Function sheets (Banquet Event Orders)
• Double‑checking room setups, dietary requirements, and schedules
• Ensuring a seamless guest experience

What We’re Looking For

• Previous experience with Wedding planning and delivery
• Outstanding attention to detail and effective communication
• Ability to follow verbal directions in a fast-paced and dynamic environment
• Excellent time management and the ability to prioritise tasks
• Outgoing and friendly personality
• Have a professional image at all times in line with the Hotel standards
• Hospitality expertise (understanding guest flow, service standards)
• Marketing knowledge (event promotions, social media)
• Cultural awareness (working with international clients)