Senior Office Administrator - Lead Ops & Admin Team

Veoli; Leinster; On-site; EUR 37,000 - 52,000; Full time

Job summary

Veolia in Ireland is seeking a Senior Office Administrator for our Leixlip office on a 14-month specified purpose contract. You will lead the admin team, streamline processes, and provide high-level support to senior management while ensuring accuracy and timely invoicing and supplier payments.

You will develop procedures, manage filing systems, and maintain databases, with a focus on efficiency, compliance, and professional client relations in a fast-paced corporate environment.

Qualifications

• Minimum 3–5 years experience in an office admin role.
• Degree or equivalent professional qualification preferred.
• Advanced proficiency in Google Office Suite & MS Office.
• Strong written and verbal communication skills.
• Experience managing budgets and financial processes.
• Experience with CRM or office management software; Salesforce will be an advantage.

Responsibilities

• Oversee day-to-day administrative operations in the office.
• Develop, implement and improve office procedures and policies.
• Manage filing systems, databases and records.
• Ensure invoicing accuracy to clients and track supplier payments.
• Raise and track purchase orders.
• Supervise, mentor and support junior administrative staff.
• Delegate tasks and manage workloads across the admin team.
• Conduct performance reviews and provide ongoing feedback.
• Identify training needs and support for the team.

Skills

Leadership

Team leadership

Budget management

Office management

Communication

Project management

Attention to detail

Procurement/admin processes

Education

Degree or equivalent professional qualification

Tools

Salesforce

Job description

Veolia in Ireland is seeking a Senior Office Administrator for our Leixlip office on a 14-month specified purpose contract. You will lead the admin team, streamline processes, and provide high-level support to senior management while ensuring accuracy and timely invoicing and supplier payments.

You will develop procedures, manage filing systems, and maintain databases, with a focus on efficiency, compliance, and professional client relations in a fast-paced corporate environment.