Senior Office Administrator (Contract Role)

Veolia; Leixlip; On-site; EUR 42,000 - 52,000; Full time

Benefits offered by this job

Full health cover

Pension plan

Education assistance

Job summary

Veolia is seeking a seasoned Senior Office Administrator to oversee office administration in Leixlip, Co. Kildare. You will support senior management, streamline processes, and lead the admin team to deliver efficient operations during a 14-month specified purpose contract.

Strong budgeting, CRM familiarity, and a proactive, professional approach are essential. The role requires 3–5 years in a senior/admin capacity with proficiency in Google Workspace and MS Office, and excellent written and

Qualifications

• Senior or supervisory experience in an office admin role.
• 3–5 years in an office Admin role.
• Degree or equivalent professional qualification preferred.
• Proficient in Google Office Suite & MS Office with strong communication.
• Experience with budgets/financial processes and CRM systems; Salesforce advantage.

Responsibilities

• Oversee day-to-day administrative operations in the office.
• Develop, implement, and improve office procedures and policies.
• Manage filing systems, databases and records.
• Ensure compliance with company policies.
• Ensure accurate invoicing to clients and track supplier payments.
• Lead, mentor and support junior admin staff.
• Delegate tasks and manage workloads across the admin team.
• Conduct performance reviews and provide ongoing feedback.

Skills

Communication skills

Leadership

Project management

Time management

Problem solving

Detail orientation

Education

Degree preferred

Tools

Google Workspace

Microsoft Office

CRM familiarity (Salesforce advantageous)

Job description

Background:

Veolia is Ireland’s leading environmental services company. We provide a comprehensive range of energy, waste and water solutions and are dedicated to carbon reduction, protecting the environment and building the circular economy. We offer all employees a benefits package as standard which includes full VHI cover, pension and education assistance.

When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone. It’s why we’re looking for someone who’s just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life.

We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

Senior Office Administrator

Location: Leixlip, Co. Kildare

Duration: 14 Month (Specified Purpose Contract)

Hours: 07:30am-15:30pm

Overview of the role;

We are seeking an experienced and highly capable Senior Office Administrator to oversee and manage the administrative functions of our office. The successful candidate will play a key role in ensuring operational efficiency, providing high-level support to senior management, and leading the wider administrative team. This is a senior role that requires a proactive, professional, and solutions-focused individual with a proven track record in office administration.

Day to Day of the role;

• Oversee the day to day administrative operations in the office
• Develop, implement, and improve office procedures and policies
• Manage and maintain filing systems, databases and records
• Ensure compliance with the companies policies
• Ensure accurate invoicing to our client
• Track and receipt supplier payments
• Raising and Tracking of purchase orders
• Supervise, mentor and support junior administrative staff
• Delegate tasks and manage workloads across the admin team
• Conduct performance reviews and provide ongoing feedback
• Identify training needs and support for the team
• Developing internal & client relationships

Requirements for the role;

• Previous experience in a senior or supervisory capacity
• Minimum 3-5 years experience in an office Admin role
• Degree or equivalent professional qualification (preferred)
• Advanced proficiency in Google Office Suite & MS Office (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Excellent organisational and project management skills
• Demonstrated ability to lead and motivate a team
• Experience managing budgets and financial processes
• High level of accuracy and attention to detail
• Experience with CRM or office management software; Salesforce will be an advantage
• Confident and professional with a proactive approach
• Strong leadership and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Calm under pressure with excellent problem-solving skills
• Trustworthy, discreet, and highly dependable
• A natural communicator who can engage at all levels
• Self-motivated with a continuous improvement mindset

Desirable Qualifications

• Knowledge of HR processes and employment legislation
• Project management experience
• Experience in a fast-paced or corporate environment

Please note:

If you are an EU/EEA national, you will be asked to show proof of right to work in Ireland.

If you are a non-EU/EEA national , you will require current and valid permission to work and reside in the Republic of Ireland.

Information on legislation and guides to the procedures in relation to obtaining greencard permits ,work permits, spousal/dependant permits is available on the Department of Jobs, Enterprise and Innovation website.