Senior Office Administrator (Contract Role)

Veoli; Leinster; On-site; EUR 37,000 - 52,000; Full time

Job summary

Veolia in Ireland is seeking a Senior Office Administrator for our Leixlip office on a 14-month specified purpose contract. You will lead the admin team, streamline processes, and provide high-level support to senior management while ensuring accuracy and timely invoicing and supplier payments.

You will develop procedures, manage filing systems, and maintain databases, with a focus on efficiency, compliance, and professional client relations in a fast-paced corporate environment.

Qualifications

• Minimum 3–5 years experience in an office admin role.
• Degree or equivalent professional qualification preferred.
• Advanced proficiency in Google Office Suite & MS Office.
• Strong written and verbal communication skills.
• Experience managing budgets and financial processes.
• Experience with CRM or office management software; Salesforce will be an advantage.

Responsibilities

• Oversee day-to-day administrative operations in the office.
• Develop, implement and improve office procedures and policies.
• Manage filing systems, databases and records.
• Ensure invoicing accuracy to clients and track supplier payments.
• Raise and track purchase orders.
• Supervise, mentor and support junior administrative staff.
• Delegate tasks and manage workloads across the admin team.
• Conduct performance reviews and provide ongoing feedback.
• Identify training needs and support for the team.

Skills

Leadership

Team leadership

Budget management

Office management

Communication

Project management

Attention to detail

Procurement/admin processes

Education

Degree or equivalent professional qualification

Tools

Salesforce

Job description

Background:Veolia is Ireland’s leading environmental services company. We provide a comprehensive range of energy, waste and water solutions and are dedicated to carbon reduction, protecting the environment and building the circular economy. We offer all employees a benefits package as standard which includes full VHI cover, pension and education assistance.When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone. It's why we're looking for someone who's just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life.We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.Senior Office AdministratorLocation: Leixlip, Co. KildareDuration: 14 Month (Specified Purpose Contract)Hours: 07:30am-15:30pmOverview of the role;We are seeking an experienced and highly capable Senior Office Administrator to oversee and manage the administrative functions of our office. The successful candidate will play a key role in ensuring operational efficiency, providing high-level support to senior management, and leading the wider administrative team. This is a senior role that requires a proactive, professional, and solutions-focused individual with a proven track record in office administration.Day to Day of the role;Oversee the day to day administrative operations in the officeDevelop, implement, and improve office procedures and policiesManage and maintain filing systems, databases and recordsEnsure compliance with the companies policiesEnsure accurate invoicing to our clientTrack and receipt supplier paymentsRaising and Tracking of purchase ordersSupervise, mentor and support junior administrative staffDelegate tasks and manage workloads across the admin teamConduct performance reviews and provide ongoing feedbackIdentify training needs and support for the teamDeveloping internal & client relationshipsRequirements for the role;Previous experience in a senior or supervisory capacityMinimum 3-5 years experience in an office Admin roleDegree or equivalent professional qualification (preferred)Advanced proficiency in Google Office Suite & MS Office (Word, Excel, Outlook, PowerPoint)Strong written and verbal communication skillsExcellent organisational and project management skillsDemonstrated ability to lead and motivate a teamExperience managing budgets and financial processesHigh level of accuracy and attention to detailExperience with CRM or office management software; Salesforce will be an advantageConfident and professional with a proactive approachStrong leadership and interpersonal skillsAbility to manage multiple priorities and meet deadlinesCalm under pressure with excellent problem-solving skillsTrustworthy, discreet, and highly dependableA natural communicator who can engage at all levelsSelf-motivated with a continuous improvement mindsetDesirable QualificationsKnowledge of HR processes and employment legislationProject management experienceExperience in a fast-paced or corporate environmentPlease note:If you are an EU/EEA national, you will be asked to show proof of right to work in Ireland.If you are a non-EU/EEA national , you will require current and valid permission to work and reside in the Republic of Ireland.Information on legislation and guides to the procedures in relation to obtaining greencard permits ,work permits, spousal/dependant permits is available on the Department of Jobs, Enterprise and Innovation website.