Receptionist

Veolia | Ireland; Dublin; On-site; EUR 17,000 - 22,000; Part time

Benefits offered by this job

Full benefits package (VHI cover,/pens

Education assistance

Job summary

Veolia Ireland is seeking a part-time receptionist for a 12-month maternity cover based in Dublin 2. Hours are 09:00–14:00, Monday to Friday, supporting the Facilities Coordinator with reception and general admin duties.

You will handle daily office tasks, coordinate meeting room bookings via Outlook and assist with office operations, catering, and security meetings, while maintaining records and liaising with IT and the Facilities Contractor.

Qualifications

• Strong customer focus
• Good interpersonal skills
• Ability to work in a team and on own initiative
• Willingness to learn and develop personal skills

Responsibilities

• Reception duties
• Office catering
• Record keeping; archiving; filing (Facilities dept only)
• Attending security meetings
• Inventory management of office supplies
• Manage temp receptionist and coordinate with office coordinators
• Manage meeting room bookings via Outlook
• Order office supplies
• Process DHL envelopes
• Liaise with IT to resolve Dublin office IT issues
• Be the point of contact for Facilities Contractor
• Handle on-call issues via Helpdesk
• Coordinate contractor activities to minimise day-to-day disruption
• Allocate seating/offices for visiting staff
• Manage access cards
• Coordinate cleaning and parking

Skills

Customer focus

Interpersonal skills

Team player

Initiative

Prioritisation

Health & Safety

Willingness to learn

Education

Leaving Cert or above

Job description

Receptionist

Duration: 12 Month Contract - Maternity Leave Cover

Location: Dublin 2

Hours: Part Time (09:00 hrs - 14:00 Monday to Friday)

Overview of the role;

Veolia is Ireland's leading environmental services company. We provide a comprehensive range of energy, waste and water solutions and are dedicated to carbon reduction, protecting the environment and building the circular economy.

We offer all employees a benefits package as standard which includes full VHI cover, pension and education assistance.

The Part-Time receptionist will support the team by assisting the Facilities Coordinator and carrying out general reception and admin duties.coordinating work activities.

Role Responsibilities;

• Reception Duties
• Office Catering
• Record Keeping; Archiving; Filing; etc - Facilities Dept. Only
• Attending Security Meetings.
• Inventory Management of Office Supplies.
• Managing Temp receptionist, when required. Sharing information with fellow Office Coordinators.
• Managing meeting room bookings through centralised system i.e. Outlook
• Order office supplies
• Process DHL envelopes
• Liaise with IT to resolve Dublin Office IT issues
• Be the Point of Contact for the Facilities Contractor
• Dealing the on-call issues, which require prompt action via Helpdesk.
• work permitting, maintaining a project file, supervising contractors, handovers, etc reference minor projects.
• Coordinating required contractor activities, ensuring minimum impact to the day to day operations of the office
• Allocate seating/offices for visiting staff
• Managing Access Cards.
• Meeting Room Management - To be executed through 'Outlook' by Meeting Organiser.
• Coordinate cleaning
• Manage parking

Role Requirements;

• Leaving Cert or above
• Strong customer focus, with good interpersonal skills and a flexible approach
• Team player
• Ability to work on own initiative
• Ability to prioritise duties
• A positive attitude to Health & Safety
• Willingness to learn and develop personal skills

Here at Veolia, we're proud to be known as an equal opportunities employer. We know how important it is to be fully committed to building and maintaining a diverse and inclusive place to work for every one of our colleagues.

If you are an EU/EEA national, you will be asked to show proof of right to work in Ireland.

If you are a non-EU/EEA national , you will require current and valid permission to work and reside in the Republic of Ireland.

Information on legislation and guides to the procedures in relation to obtaining work permits, is available on the Department of Jobs, Enterprise and Innovation website.