Senior Legal Secretary

Lex Consultancy; Dublin; On-site; EUR 50,000 - 65,000; Full time

Benefits offered by this job

Full healthcare

Pension scheme

Life assurance

Bonus scheme

Job summary

A large legal firm in Dublin is seeking an experienced Senior Legal Secretary to provide comprehensive secretarial and administrative support. This hybrid role offers an excellent salary, full healthcare, and a clear progression path. The ideal candidate should have 3-4 years of experience, strong MS Office skills, and the ability to manage multiple tasks efficiently. Responsibilities include coordinating client meetings, mentoring team members, and managing travel arrangements. This role presents a fantastic opportunity for career development within the legal sector.

Qualifications

• 3-4 years’ experience as a Legal Secretary in a corporate environment.
• Strong working knowledge of MS Office suite, billing systems and document management software.
• Strong organisation and prioritisation skills.
• Good verbal and written communication skills.
• Eager to learn and develop skills.

Responsibilities

• Coordinate internal and external client meetings effectively.
• Act as a mentor to less experienced team members.
• Manage fee earner expectations regarding deadlines.
• Organise travel arrangements through the travel portal.
• Utilise document production for creating first draft documents.
• Assist fee earners with meeting organisation.
• Manage file organisation and closing processes.
• Understand client matter opening and reporting processes.

Skills

Strong organisation and prioritisation skills

Good verbal and written communication skills

Strong working knowledge of MS Office suite

Experience with billing systems

Experience with document management software

Job description

We are recruiting a Senior Legal Secretary for large Dublin law firm with offices globally. This is a rare opportunity offering a clear and well-defined progression path within this sector.

Dublin 2 offices

Hybrid working environment

Excellent salary plus benefits – full healthcare, pension, life assurance and bonus

You will provide general secretarial and administration services as part of the secretarial team.
Working collaboratively with the rest of the team, your duties will include:

• Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
• Acting as a mentor to less experienced members of the team and supporting them in their development.
• Managing fee earner expectations in terms of deadlines and status of tasks undertaken
• Organising travel arrangements through the travel portal including booking and confirmation of reservations, flights, hotels, taxis, after flight transfers. Liaising with third party provider to obtain visas and producing detailed itineraries
• Utilising document production for the creation of all first draft documents
• Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
• Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice
• Understanding the client matter opening, client reporting and client balances processes

In order to be considered you will have:

• 3-4 years’ experience as a Legal Secretary in a corporate environment.
• Strong working knowledge of MS Office suite, billing systems and document management software.
• Strong organisation and prioritisation skills
• Good verbal and written communication skills
• Eager to learn and develop skills

For further information on this role please contact Sarah Ryan in Lex Consultancy.

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