Corporate Legal Secretary

Amicus Search & Recruitment; Ireland; Hybrid; EUR 45,000 - 55,000; Full time

Job summary

Amicus Search & Recruitment represents a prestigious law firm based in Dublin seeking an experienced Corporate Legal Secretary to join their team. This permanent role offers hybrid working with one day per week from home and a salary up to €50,000 DOE.

You will provide comprehensive legal administrative support, manage file lifecycles in the firm’s case management system, coordinate client billing, diaries and travel, while maintaining confidentiality and professionalism with senior stakeholders.

Qualifications

• 3–5+ years of experience as a legal secretary.
• Experience handling a portfolio of senior stakeholders within the legal field.
• Advanced MS Office skills; familiarity with legal case management systems.
• Strong written and verbal communication; high attention to detail.
• Ability to work under pressure with good time management.

Responsibilities

• Provide comprehensive legal administrative support to the team.
• Manage the end-to-end file lifecycle using the firm's legal case management system.
• File management – importing guidelines, accessing documents, sending demand letters, and keeping files updated.
• Prepare materials for internal and external meetings.
• Oversee client billing and the team's monthly billing processes.
• Diary management – organise schedules and avoid conflicts.
• Liaise with stakeholders to understand and respond to requirements.
• Maintain discretion and confidentiality when handling sensitive information.
• Ensure accuracy and speed in document production; coordinate with document specialists.
• Arrange travel and detailed itineraries.
• Process time records and expense reports.
• Greet and liaise with clients and business visitors professionally.

Skills

Time management

Verbal communication

Written communication

Stakeholder management

Tools

MS Office

Legal case management system

Job description

On behalf of our client, a prestigious law firm based in Dublin, we are seeking an experienced Corporate Legal Secretary to join their team. This is an exceptional opportunity to join a fast-scaling company known for its top-tier work, supportive team culture, and strong investment in employee growth.

Location: Dublin hybrid (flexibility WFH 1 day per week)

Salary: up to 50k DOE

Type of contract: Permanent

Key Responsibilities

• Provide comprehensive legal administrative support to the team;
• Manage the end-to-end file lifecycle using the firm's legal case management system;
• File management – importing guidelines, accessing documents, sending demand letters, and making sure files remain updated;
• Prepare materials and information for internal and external meetings;
• Client billing – coordinating the team's monthly billing process, ensuring invoices are issued on time and accurately;
• Diary management – making sure schedules are organised correctly and there are no conflicts with diaries;
• Liaise with internal and external stakeholders to understand and respond to their requirements;
• Maintain discretion and confidentiality when handling sensitive information;
• Ensure accuracy and speed in document production, coordinating with document specialists when required;
• Manage travel arrangements and detailed itineraries;
• Process time records and expense reports;
• Greet and liaise with clients and business visitors in a professional manner.

Requirements

• 3 to 5+ years of experience working as a Legal Secretary;
• Proven track record of managing a portfolio of senior stakeholders within the legal field;
• Advanced MS Office skills are essential; experience with legal case management systems is highly desirable;
• Meticulous attention to detail with superb verbal and written communication skills;
• A solution-focused mindset and a positive, "can-do" approach to work, even when navigating challenging or high-pressure situations;
• Exceptional time management skills with the ability to coordinate multiple competing tasks seamlessly.