Senior Facilities Lead - PM, Compliance & KPI Reports

Hollybank Trustees Ltd; Dublin; On-site; EUR 50,000 - 70,000; Full time

Job summary

Apleona is seeking an experienced Senior Facilities Coordinator for our client site in Dublin 15. The role operates Monday to Friday, 8:30 – 16:30, and focuses on leading maintenance, ensuring safety and compliance, and driving service levels on site.

The ideal candidate will have a minimum of three years in facilities leadership, strong stakeholder engagement, and proven ability to manage maintenance technicians and vendors.

Qualifications

• Minimum 3 years in a leadership role in facilities management.
• Ability to interact with all levels and multiple stakeholders.
• Knowledge in hard services fault finding at a competent level.
• Strong judgement, initiative, and ability to work independently.
• Experience leading maintenance technicians and handling vendor management.
• Experience with contracted personnel reporting and follow-through.

Responsibilities

• Manage planned preventative maintenance on all equipment using the CMMS system.
• Ensure H&S compliance of contractors and staff; manage SOW documents.
• Define performance metrics and monitor strategy for groups; update as needed.
• Analyse operational trends at the client site and present data.
• Carry out monthly strategic reviews of financial operations and actions.
• Maintain a Best Practice regime and drive continuous improvements.
• Lead technical and non-technical queries to meet SLAs.
• Deliver monthly and quarterly KPI reports to client and senior management.
• Conduct daily site checks; assist subcontractors; manage work permits.
• Explain SOPs and client procedures to staff; ensure vendor reporting is followed.
• Monitor subcontractors and services; track and resolve facilities requests.
• Provide feedback to stakeholders on issues; support direct reports and wider team.

Skills

Leadership

Stakeholder management

Vendor management

H&S compliance

CMMS / maintenance planning

Data analysis & KPI reporting

Team leadership

Tools

CMMS

Job description

Apleona is seeking an experienced Senior Facilities Coordinator for our client site in Dublin 15. The role operates Monday to Friday, 8:30 – 16:30, and focuses on leading maintenance, ensuring safety and compliance, and driving service levels on site.

The ideal candidate will have a minimum of three years in facilities leadership, strong stakeholder engagement, and proven ability to manage maintenance technicians and vendors.