Facilities Coordinator: PPM, Contracts & Site Ops

Hollybank Trustees Ltd; Dublin; On-site; EUR 42,000 - 54,000; Full time

Job summary

Apleona is seeking a Facilities Coordinator to join our Dublin team. The role is based in Dublin 2, operating Monday to Friday, 8am–5pm, and involves hands-on coordination of hard and soft facilities services.

You will manage contractors, ensure work orders and inspections are completed, and uphold health and safety policies. The ideal candidate has at least 3 years of experience in facilities coordination, strong people skills, and the ability to work independently while maintaining high

Qualifications

• 3+ years coordinating hard and soft facilities services.
• Experience in managing people.
• Excellent interpersonal and communication skills.
• Understanding of safe working practices and health & safety legislation.
• Ability to work independently.
• Well-organised and able to prioritise own work.

Responsibilities

• Be a hands-on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Orders.
• Ensure timely execution of all Work Orders within permitted parameters.
• Ensure Service Inspections are carried out in detail, documented and executed promptly.
• Coordinate all contractors that attend site and ensure documentation is in place prior to start.
• Comply with Health, Safety & Quality policies and procedures.
• Coordinate energy usage and report consumption levels.
• Manage stock and cleaning chemicals and consumables levels.
• Maintain high standards of cleaning per policy.
• Manage Asset register and report damaged FF&E.
• Record and report accidental or wilful damage promptly.
• Ensure staff wear correct uniform and PPE.
• Carry out planned preventative maintenance on building fabric and equipment.
• Support engineering team with PPM tasks.
• Manage Time and Attendance, annual leave, sick leave, and staff queries.
• Oversee staff training and energy champion coordination.
• Contribute to capital development and transparent reporting.

Skills

Facility coordination

People management

Interpersonal communication

Health & safety knowledge

Self-management

Organization

Job description

Apleona is seeking a Facilities Coordinator to join our Dublin team. The role is based in Dublin 2, operating Monday to Friday, 8am–5pm, and involves hands-on coordination of hard and soft facilities services.

You will manage contractors, ensure work orders and inspections are completed, and uphold health and safety policies. The ideal candidate has at least 3 years of experience in facilities coordination, strong people skills, and the ability to work independently while maintaining high