Senior Facilities Lead: PM, KPI Reporting & Team Oversight

Apleona UK; Dublin; Hybrid; EUR 52,000 - 75,000; Full time

Job summary

Apleona is seeking an experienced Senior Facilities Coordinator to be based at the client site in Dublin 15. Working pattern is Monday to Friday, 8:30–16:30, with responsibilities spanning PM maintenance, H&S compliance, vendor and contract management, and performance reporting.

The role requires leadership of maintenance technicians, strong stakeholder communication, and proactive problem-solving to meet ExM deadlines. This position emphasizes operational excellence and client satisfaction.

Qualifications

• Three years' leadership experience in Facilities Management.
• Ability to interact with all levels and multiple stakeholders.
• Knowledge in hard services with fault finding competency.
• High judgment, initiative and independence.
• Experience leading Maintenance Technicians and managing vendors.
• Understanding contractor reporting and accountability.
• Strong organizational skills for multi-project workloads.
• Excellent customer service and communication abilities.
• Ownership of assigned functions and actions.

Responsibilities

• Manage all planned preventive maintenance across equipment via the Plant CMMS.
• Ensure contractors and staff are H&S compliant and manage SOW documents.
• Define and monitor performance metrics and strategy-driven deadlines.
• Analyse operational trends and present data to clients.
• Complete monthly strategic reviews of financial operations and implement decisions.
• Maintain an internal Best Practice regime and drive continuous improvements.
• Lead and respond to technical and non-technical queries to meet SLAs.
• Deliver monthly and quarterly KPI reports to client and senior management.
• Oversee daily site checks and support subcontractors with tasks and permits.

Skills

Leadership

Facilities management

Vendor management

Stakeholder management

People management

Hard services knowledge

Communication skills

Organization

Job description

Apleona is seeking an experienced Senior Facilities Coordinator to be based at the client site in Dublin 15. Working pattern is Monday to Friday, 8:30–16:30, with responsibilities spanning PM maintenance, H&S compliance, vendor and contract management, and performance reporting.

The role requires leadership of maintenance technicians, strong stakeholder communication, and proactive problem-solving to meet ExM deadlines. This position emphasizes operational excellence and client satisfaction.