Senior Facilities Coordinator

Apleona UK; Dublin; Hybrid; EUR 52,000 - 75,000; Full time

Job summary

Apleona is seeking an experienced Senior Facilities Coordinator to be based at the client site in Dublin 15. Working pattern is Monday to Friday, 8:30–16:30, with responsibilities spanning PM maintenance, H&S compliance, vendor and contract management, and performance reporting.

The role requires leadership of maintenance technicians, strong stakeholder communication, and proactive problem-solving to meet ExM deadlines. This position emphasizes operational excellence and client satisfaction.

Qualifications

• Three years' leadership experience in Facilities Management.
• Ability to interact with all levels and multiple stakeholders.
• Knowledge in hard services with fault finding competency.
• High judgment, initiative and independence.
• Experience leading Maintenance Technicians and managing vendors.
• Understanding contractor reporting and accountability.
• Strong organizational skills for multi-project workloads.
• Excellent customer service and communication abilities.
• Ownership of assigned functions and actions.

Responsibilities

• Manage all planned preventive maintenance across equipment via the Plant CMMS.
• Ensure contractors and staff are H&S compliant and manage SOW documents.
• Define and monitor performance metrics and strategy-driven deadlines.
• Analyse operational trends and present data to clients.
• Complete monthly strategic reviews of financial operations and implement decisions.
• Maintain an internal Best Practice regime and drive continuous improvements.
• Lead and respond to technical and non-technical queries to meet SLAs.
• Deliver monthly and quarterly KPI reports to client and senior management.
• Oversee daily site checks and support subcontractors with tasks and permits.

Skills

Leadership

Facilities management

Vendor management

Stakeholder management

People management

Hard services knowledge

Communication skills

Organization

Job description

The details for the selected vacancy are shown below.

• 
  

  At Apleona, we are seeking an experienced Senior Facilities Coordinator to join our team, based at our client site in Dublin 15.

  
  

  Working Pattern: Monday to Friday, 8:30 - 16:30

  
  

  Main duties and responsibilities:

  
  
  
  
  • Management of all planned preventative maintenance on all equipment as per the Plant CMMS system.
  
  
  • Ensure all contractors and staff are H&S compliant, including managing and creating SOW documents.
  
  
  • Define performance metrics and monitor performance against the strategy for different groups and revise/update strategies as appropriate for ExM deadlines
  
  
  • Identify and analyse operational trends impacting the client site and present data
  
  
  • Complete the monthly strategic review of financial operations and implement subsequent decisions.
  
  
  • Maintain an internal 'Best Practice' regime and encourage continuous improvements.
  
  
  • Lead and respond to all technical/non-technical queries to ensure conformance with the relevant SLA's.
  
  
  • Deliver monthly and quarterly KPI reports for client and senior management.
  
  
  • Carry out the daily checks on site; assist subcontractors to allow them to carry out their tasks, for example, signing in, work permits under EHS Client guidelines
  
  
  • Assist in understanding SOPs and client writing procedures
  
  
  • Understand Vendor Reporting and follow up on actions and responses
  
  
  • Monitoring of all subcontractors and their associated services
  
  
  • Ensuring all facilities activities and requests are tracked and resolved in a timely manner.
  
  
  • Ensure feedback is provided to stakeholders on each issue.
  
  
  • Manage Direct reports and the wider management team if cover is required is imperative
  
  
  
  

  Qualifications and Experience

  
  
  
  
  • Minimum of three years' experience in a leadership position in Facilities Management
  
  
  • Ability to interact with all levels within the organisation and collaborate with multiple stakeholder departments.
  
  
  • Knowledge in hard services field Fault Finding at a good Competency level
  
  
  • High degree of judgement, initiative, and ingenuity to work independently is essential.
  
  
  • Ability to lead Maintenance Technicians is necessary, as is vendor management
  
  
  • High level of understanding & interaction with contracted personnel/reporting and follow-through for actions and responses
  
  
  • Excellent organisational skills to work on multiple projects with competing ExM deadlines.
  
  
  • Excellent customer service and communication skills
  
  
  • Must appreciate the importance of taking ownership of certain functions as allocated to the role
  
  
  
  

  We look forward to hearing from you!

  
  

  Ref. 17949