Facilities Coordinator

Hollybank Trustees Ltd; Dublin; On-site; EUR 42,000 - 54,000; Full time

Job summary

Apleona is seeking a Facilities Coordinator to join our Dublin team. The role is based in Dublin 2, operating Monday to Friday, 8am–5pm, and involves hands-on coordination of hard and soft facilities services.

You will manage contractors, ensure work orders and inspections are completed, and uphold health and safety policies. The ideal candidate has at least 3 years of experience in facilities coordination, strong people skills, and the ability to work independently while maintaining high

Qualifications

• 3+ years coordinating hard and soft facilities services.
• Experience in managing people.
• Excellent interpersonal and communication skills.
• Understanding of safe working practices and health & safety legislation.
• Ability to work independently.
• Well-organised and able to prioritise own work.

Responsibilities

• Be a hands-on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Orders.
• Ensure timely execution of all Work Orders within permitted parameters.
• Ensure Service Inspections are carried out in detail, documented and executed promptly.
• Coordinate all contractors that attend site and ensure documentation is in place prior to start.
• Comply with Health, Safety & Quality policies and procedures.
• Coordinate energy usage and report consumption levels.
• Manage stock and cleaning chemicals and consumables levels.
• Maintain high standards of cleaning per policy.
• Manage Asset register and report damaged FF&E.
• Record and report accidental or wilful damage promptly.
• Ensure staff wear correct uniform and PPE.
• Carry out planned preventative maintenance on building fabric and equipment.
• Support engineering team with PPM tasks.
• Manage Time and Attendance, annual leave, sick leave, and staff queries.
• Oversee staff training and energy champion coordination.
• Contribute to capital development and transparent reporting.

Skills

Facility coordination

People management

Interpersonal communication

Health & safety knowledge

Self-management

Organization

Job description

At Apleona, We are always on the lookout for talented and dynamic individuals to join our team. We are currently recruiting for a Facilities Coordinator to be based in Dublin 2.

Working Pattern: Monday to Friday, 8am - 5pm

Main duties and responsibilities

• Be a hands-on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
• Ensures the timely execution of all Work Orders, within the permitted parameters.
• Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
• Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
• Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.
• Co-ordinate the TPI and TPU usage within the site and ensure a timely submission to finance on completion, ensuring concise recording of TPI & TPU.
• Efficient management of all utilities, monitor and document consumption levels.
• Manging stock and maintaining sufficient levels of cleaning chemicals and consumables.
• Maintaining high standards of cleaning in accordance with the company cleaning policy.
• Efficient management of the Asset register. Ensuring all damaged FF&E is recorded and reported.
• Record and report any accidental and wilful damage promptly.
• Ensure all staff is wearing the correct uniform and PPE appropriate to the tasks.
• Carry out planned preventative maintenance on all building fabric under our control as per the Plant CMMS / CAFM system
• Assist the engineering team to carry out planned preventative maintenance on all equipment under our control
• Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries.
• Manage staff training through Human Focus.
• Manage and Coordinate Energy Champion monthly.
• Deal responsibly with capital, develop Apleona strategically and operationally, full and open communication, transparent reporting

Qualifications and experience

• A minimum of 3 years’ experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Excellent interpersonal and communication skills
• Understand safe working practices and health and safety legislation
• Ability to work on his/her own
• Well-organised and capable of prioritising own work