Senior Executive Assistant: Strategic Leadership Support

E-Frontiers; Galway; On-site; EUR 42,000 - 66,000; Full time

Job summary

E-Frontiers is seeking an experienced Senior Executive Assistant to provide high-level support to its senior executives in Galway. You will manage complex diaries, coordinate high-level meetings and travel, and ensure leaders are prepared to focus on strategic priorities.

The role requires proactive organisation, professionalism and the ability to handle sensitive information with discretion in a fast-paced environment.

Qualifications

• Significant experience providing senior-level administrative support.
• Proven ability to manage complex calendars and high-level travel arrangements.
• Strong communication and written skills with attention to detail.
• Ability to handle sensitive information with discretion and professionalism.
• Proactive, organised and able to work independently in a busy environment.

Responsibilities

• Providing high-level executive and administrative support to senior leadership.
• Taking ownership of complex diaries, coordinating appointments and resolving scheduling conflicts.
• Organising senior-level meetings, including agendas, meeting papers, presentations and supporting materials.
• Ensuring executives have the information and documentation they need ahead of important meetings and engagements.
• Coordinating domestic and international travel, accommodation, transfers and detailed itineraries.
• Managing changing arrangements and resolving logistical issues quickly and effectively.
• Preparing correspondence, reports, presentations, briefing materials and other executive documentation.
• Monitoring communications and ensuring important matters are followed through appropriately.
• Attending meetings when required, recording key discussions and maintaining action points.
• Supporting the organisation of senior management, leadership and Board-related meetings and events.
• Coordinating meeting rooms, catering, hospitality and other event requirements.
• Acting as a professional first point of contact for senior executives and external stakeholders.
• Building effective relationships with colleagues, clients, advisers, suppliers and other senior contacts.
• Maintaining accurate records and well-organised document and information management systems.
• Supporting wider executive office activities and taking ownership of specific projects or initiatives as required.

Skills

Executive support

Diary management

Travel planning

Stakeholder management

MS Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

E-Frontiers is seeking an experienced Senior Executive Assistant to provide high-level support to its senior executives in Galway. You will manage complex diaries, coordinate high-level meetings and travel, and ensure leaders are prepared to focus on strategic priorities.

The role requires proactive organisation, professionalism and the ability to handle sensitive information with discretion in a fast-paced environment.