Senior Executive Assistant

Prism Executive Ltd; Dublin; On-site; EUR 45,000 - 65,000; Full time

Job summary

Prism Executive Ltd is seeking an experienced Executive Assistant to provide high-quality support to Board members. You will manage diaries, correspondence, meetings and travel with discretion, accuracy, and initiative, ensuring that information flows smoothly and timelines are met.

This role demands a proactive, highly organised professional with excellent interpersonal skills, advanced MS Office knowledge, and meticulous document and filing management.

Qualifications

• The candidate has strong administrative or executive support experience in a professional environment.
• Excellent working knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Experience managing electronic calendars, appointments and correspondence using Microsoft Outlook.
• Strong document preparation and word-processing skills.
• Experience coordinating travel arrangements and meetings.
• Experience maintaining organised filing and document management systems.
• Experience working with confidential information and sensitive documentation.

Responsibilities

• Provide comprehensive executive and administrative support to members of the Board.
• Prepare, format and manage correspondence, reports, presentations and other business documentation.
• Manage and coordinate diaries, appointments, meetings and related communications.
• Screen and manage telephone calls and visitors as required.
• Maintain accurate and well-organised electronic and physical filing systems.
• Compile, coordinate and distribute Board papers on a monthly basis.
• Support the preparation and circulation of management documentation and meeting materials.
• Prepare the minutes of Board and management meetings.
• Ensure relevant documentation is prepared accurately and available within agreed timelines.
• Arrange and coordinate travel and associated logistics.
• Coordinate meetings, including diaries, invitations, documentation and practical arrangements.

Skills

Administrative experience

Board support

Confidentiality

Communication skills

Diary management

Travel coordination

Documentation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

The Executive Assistant will provide high-quality administrative and executive support to members of the Board, ensuring that diaries, correspondence, meetings, travel and documentation are managed efficiently and professionally.

The role requires a high level of confidentiality, accuracy, organisation and initiative, together with strong interpersonal and communication skills.

Qualifications / Experience

• Strong administrative or executive support experience in a professional environment.
• Excellent working knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Experience managing electronic calendars, appointments and correspondence using Microsoft Outlook.
• Strong document preparation and word-processing skills.
• Experience coordinating travel arrangements and meetings.
• Experience maintaining organised filing and document management systems.
• Experience working with confidential information and sensitive documentation.

Responsibilities

Executive & Administrative Support

• Provide comprehensive executive and administrative support to members of the Board.
• Prepare, format and manage correspondence, reports, presentations and other business documentation.
• Manage and coordinate diaries, appointments, meetings and related communications.
• Screen and manage telephone calls and visitors as required.
• Maintain accurate and well-organised electronic and physical filing systems.

Board & Management Support

• Compile, coordinate and distribute Board papers on a monthly basis.
• Support the preparation and circulation of management documentation and meeting materials.
• Prepare the minutes of Board and management meetings.
• Ensure relevant documentation is prepared accurately and available within agreed timelines.

Travel & Meeting Coordination

• Arrange and coordinate travel and associated logistics as required.
• Coordinate meetings, including diaries, invitations, documentation and practical arrangements.

General

• Maintain a high standard of confidentiality in all aspects of the role
• Use initiative to identify and respond to administrative requirements and priorities.
• Undertake other reasonable administrative and executive support duties as required.

For further information, please contact Orla Brennan on 0861720090 / [e-mail]