Executive Assistant - Financial Services

Link Personnel Services; Dublin; Hybrid; EUR 60,000 - 75,000; Full time

Benefits offered by this job

Pension 12%

Bonus up to 15%

Healthcare

Dental

Learning & Development

International environment

Career development

WFH 1 day per week

Job summary

Link Personnel Services is seeking an Executive Assistant for a leading international financial services organisation in Dublin. The role reports to the CEO and covers executive support, governance and business coordination.

The successful candidate will work with senior management, coordinate board and committee activities and help drive governance processes while supporting key business initiatives and stakeholder relations.

Qualifications

• At least 3 years' experience in a company secretarial, executive support or business support role.
• Experience in financial services or regulated environments preferred.
• Discretion and integrity with confidential information.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication and drafting abilities.
• Ability to build relationships with senior management and external stakeholders.
• Proactive, prioritises effectively and meets tight deadlines.
• Ability to work independently and as part of an international team.
• Commercial awareness and client-focused mindset.

Responsibilities

• Provide high-level support to the CEO and senior management, including agendas, presentations, reports and materials.
• Record meeting notes, track actions and ensure follow-ups.
• Manage CEO calendar, travel planning and expenses.
• Plan and deliver key business initiatives, including student placement programmes.
• Coordinate charity partnerships and related activities.
• Support internal and external business events.

Skills

Executive support

Governance

Stakeholder management

Discretion

Organisational skills

Communication skills

Multitasking

Problem solving

Independence

Job description

Our client, a leading international financial services organisation operating at the heart of European capital markets, is seeking a Executive Assistant their Dublin team. Reporting directly to the CEO, this is an excellent opportunity for an EA to take on a varied role combining executive support, governance and business coordination responsibilities.

The successful candidate will work closely with senior management and key stakeholders, providing high-level business support while coordinating board and committee activities and ensuring effective governance processes. This is an excellent opportunity to join a progressive, international organisation where innovation, collaboration and the development of sustainable capital markets are at the heart of the business. Candidates will ideally have EA experience as well as a compliance or company secretarial background.

Benefits: Pension (12%) Bonus (up to 15%), Full Healthcare, Dental, Learning & Development, International Working Environment, Career Development, Flexible Career Paths, WFH 1 day per week.

Total Package: up to €75k

The Role

• Provide high-level support to the CEO and senior management on a range of business activities, including preparing agendas, presentations, reports and meeting materials.
• Record meeting notes, monitor actions and ensure agreed follow-ups are progressed within appropriate timelines.
• Manage calendar arrangements, travel planning and expense administration for the CEO.
• Assist with the planning and delivery of key business initiatives, including student placement programmes
• Coordinate charity partnerships and related activities.
• Attend and support the coordination of internal and external business events and initiatives.

Company Secretary Duties : (20%)

• Coordinate Board and Committee meetings, including agenda preparation, minute-taking and monitoring follow-up actions.
• Coordinate the preparation and collation of Board reports, including the Business Report, CEO Report and Benchmark Administration Report.
• Manage Companies Registration Office filings, including financial statements and director appointments and resignations.
• Participate in Group Company Secretary meetings and assist with the preparation and presentation of Group policies for local Board approval.
• Support the effective administration of corporate governance processes and ensure key deadlines and requirements are met.

The Person:

• A minimum of 3 years' experience in a similar company secretarial, executive support or business support role, ideally gained within financial services or another regulated environment.
• Demonstrable discretion and integrity when dealing with confidential and sensitive information.
• Exceptional organisational skills with a strong attention to detail and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, with strong drafting capabilities.
• Proven ability to build and maintain strong working relationships with senior management and external stakeholders.
• A proactive approach with the ability to prioritise effectively and work to tight deadlines.
• Strong problem-solving skills, creativity and adaptability when dealing with changing priorities.
• Ability to work independently while also contributing effectively as part of an international and collaborative team.
• A professional, commercially aware and client-focused approach.