Personal Assistant

Lincoln Recruitment Specialists; Dublin; On-site; EUR 52,000 - 68,000; Full time

Job summary

Lincoln Recruitment Specialists in Dublin city centre is seeking an Executive Assistant to provide high-level support to the CEO and senior management team. The role involves executive support, business initiatives, events, and stakeholder engagement, with some company secretarial work.

The position requires strong organisational, communication, and coordination skills, and proficiency in MS Office, especially PowerPoint, Word, and Excel.

Qualifications

• Experience in an Executive Assistant, Personal Assistant, Office Manager, or Business Support role.
• Strong organisational and project coordination skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel.

Responsibilities

• Provide day-to-day support to the CEO and senior management team, including preparing agendas, presentations, reports, and briefing materials.
• Record meeting notes, track actions, and monitor progress against agreed deliverables.
• Manage the CEO's calendar, travel arrangements, and expense administration.
• Support the planning and delivery of strategic business initiatives and projects.
• Coordinate corporate charity partnerships and related activities.
• Support the planning and delivery of internal and external events, including logistics, stakeholder communications, and on-site coordination.
• Build and maintain effective relationships with internal and external stakeholders.

Skills

Executive support

Organisation

Communication

Project coordination

MS Office (PowerPoint, Word, Excel)

Tools

Microsoft Office Suite

PowerPoint

Excel

Word

Job description

An established organisation based in Dublin city centre is seeking an Executive Assistant to provide high-level support to the CEO and senior management team. This is a varied role requiring strong organisational, communication, and coordination skills, with responsibility for executive support, business initiatives, events, and stakeholder engagement activities and the role will also involve company secretarial work.

Key Responsibilities:

• Provide day-to-day support to the CEO and senior management team, including preparing agendas, presentations, reports, and briefing materials
• Record meeting notes, track actions, and monitor progress against agreed deliverables
• Manage the CEO's calendar, travel arrangements, and expense administration
• Support the planning and delivery of strategic business initiatives and projects
• Coordinate corporate charity partnerships and related activities
• Support the planning and delivery of internal and external events, including logistics, stakeholder communications, and on-site coordination
• Build and maintain effective relationships with internal and external stakeholders

Skills & Experience

• Previous experience in an Executive Assistant, Personal Assistant, Office Manager, or Business Support role
• Strong organisational and project coordination skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel
• Ability to manage multiple priorities and work effectively in a fast-paced environment
• High attention to detail and a proactive approach to problem-solving
• Professional, discreet, and confident working with senior stakeholders