Senior EA to CEO | Board Strategy Liaison

National Vehicle Distribution; New Ross; Sur place; EUR 50 000 - 75 000; Plein temps

Résumé du poste

National Vehicle Distribution is seeking an experienced Executive Assistant to the CEO based in New Ross, with travel to Baldonnell, Co. Dublin. This senior role delivers high-level support, diary management, board preparation, and stakeholder liaison in a fast-moving, owner-managed environment.

The role requires discretion, commercial judgement, and the ability to coordinate across the Group. A part-time option is available: 5 mornings per week or 3 days with flexibility for board dates.

Qualifications

• Significant experience as an Executive Assistant supporting a CEO, Founder, or Board-level executive.
• Proven experience operating in a fast-paced, complex organisation (ideally multi-site or multi-entity).
• Strong organisational skills with the ability to manage multiple priorities and shifting deadlines.
• Excellent written and verbal communication skills.
• High level of commercial awareness and professional judgement.
• Absolute discretion and integrity.
• Confidence dealing with senior stakeholders at Board and investor level.

Responsabilités

• Act as the primary point of contact for the CEO, managing all inbound requests, correspondence, and scheduling.
• Proactively manage the CEO’s diary to ensure focus on strategic priorities and value-adding activity.
• Prepare, collate, and quality-check materials for Board meetings, shareholder meetings, and key external engagements.
• Coordinate Board logistics, agendas, papers, actions, and follow-ups in conjunction with the Chair, CFO, and Company Secretary (where applicable).
• Track actions arising from Board and Executive meetings and ensure timely follow-through.
• Provide support to the CEO, Chairman and wider SMT as required.
• Support the CEO in coordinating the activities of the Executive and Senior Management Teams across NVD Group.
• Assist in planning and organising leadership meetings, off-sites, strategy sessions, and away days.
• Help maintain momentum on key strategic initiatives by tracking deliverables, deadlines, and dependencies.
• Act as a trusted gatekeeper, filtering and prioritising issues before they reach the CEO.
• Draft, review, and manage high-quality written communications on behalf of the CEO (internal and external).
• Liaise professionally with Board members, investors, advisors, OEMs, partners, and senior customers.
• Handle sensitive and confidential information with absolute discretion at all times.
• Manage domestic and international travel arrangements, often at short notice.
• Ensure the CEO is fully briefed ahead of meetings and travel, with agendas, papers, and background information prepared in advance.
• Maintain efficient filing, document management, and version control for key CEO and Board materials.
• Continuously improve administrative processes, systems, and ways of working around the CEO’s office.
• Support ad-hoc projects and special initiatives as required.
• Some Office Manager and contractor managements may be required.

Connaissances

Executive support

Board liaison

Diary management

Stakeholder management

Discretion

Commercial judgement

Microsoft Office

Outlook

PowerPoint

Outils

Microsoft Office

Outlook

PowerPoint

Description du poste

National Vehicle Distribution is seeking an experienced Executive Assistant to the CEO based in New Ross, with travel to Baldonnell, Co. Dublin. This senior role delivers high-level support, diary management, board preparation, and stakeholder liaison in a fast-moving, owner-managed environment.

The role requires discretion, commercial judgement, and the ability to coordinate across the Group. A part-time option is available: 5 mornings per week or 3 days with flexibility for board dates.