Purchasing & Vendor Management Support

Alloy Enterprises; Dublin; On-site; EUR 32,000 - 46,000; Full time

Job summary

Silent Aire in Dublin is seeking a Purchasing & Vendor Management Support to assist with issuing and monitoring purchase orders, coordinate with suppliers and support vendor onboarding. The role focuses on maintaining accurate procurement records and ensuring compliance with internal policies, while delivering timely reports to management.

The position requires strong data handling, attention to detail and cross-functional collaboration with production, engineering, quality and finance teams to

Qualifications

• 2–3 years in an administrative, procurement or supply chain role.
• Proficiency in Microsoft Office Suite and ERP systems.
• Strong numerical accuracy and data management skills.
• Attention to detail and accuracy in documentation.
• Excellent communication and cross-functional collaboration.

Responsibilities

• Assist with issuing, monitoring and maintaining purchase orders in line with procurement policies.
• Coordinate with suppliers to confirm orders, timelines and resolve discrepancies.
• Support vendor onboarding and ensure compliance of documentation.
• Maintain procurement files, records and databases for audit readiness.
• Prepare and distribute procurement reports and dashboards for management.
• Support system implementations and continuous improvement within procurement.
• Collaborate with production, engineering, quality and finance to ensure smooth procurement operations.

Skills

MS Office

ERP experience

Data management

Reporting

Attention to detail

Organizational skills

Communication

Analytical thinking

Proactive problem solving

Multitasking

Tools

ERP systems

Job description

Purchasing & Vendor Management Support

Silent Aire - Dublin

What you will do

• Assist with issuing, monitoring and maintaining of purchase orders in line with corporate procurement policies
• Coordinate with suppliers to confirm order details, delivery timelines, and resolve any discrepancies or delays
• Support vendor onboarding and ensure all documentation is compliant with internal and external standards
• Maintain accurate and up to date procurement files, records and databases to support audit readiness and traceability
• Prepare and distribute regular procurement reports and dashboards for management review

How you will do it

• Support ongoing supplier communications regarding order status, documentation requirements, and issue resolution
• Coordinate meetings, prepare agendas, and document minutes as required
• Support system implementation and continuous improvement initiatives across the procurement function
• Identify opportunities to enhance administrative efficiency and data integrity within procurement workflows
• Work closely with production, engineering, quality and finance teams to ensure smooth procurement operations

What we look for

• Minimum 2-3 years experiences in an administrative, procurement, or supply chain role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP systems
• Strong numerical accuracy, data management, and reporting capabilities
• High attention to detail and accuracy in both data and documentation
• Strong organisational and multitasking skills in a fast-paced environment

• Excellent communication and interpersonal abilities for cross-functional collaboration
• Analytical thinker with a proactive approach to problem solving
• Strong sense of ownership, accountability, and process discipline

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