Purchasing & Vendor Management Support

Johnson Controls; Dublin; On-site; EUR 38,000 - 52,000; Full time

Job summary

Silent Aire in Dublin is seeking a Purchasing & Vendor Management Support professional to assist with purchase orders, supplier coordination, and onboarding activities. You will maintain procurement records and generate regular reports for management review.

You will collaborate with production, engineering, quality and finance teams to ensure smooth procurement operations and continuous improvement of processes. A focus on accuracy and cross-functional communication is essential.

Qualifications

• 2–3 years in an administrative, procurement, or supply chain role.
• Proficiency in Microsoft Office and ERP systems.
• Strong numerical accuracy, data management, and reporting skills.
• Attention to detail and accuracy in data and docs.
• Strong organizational and multitasking abilities in fast-paced env.
• Excellent communication and interpersonal skills for cross-functional collaboration.
• Analytical thinker with proactive problem solving.
• Ownership, accountability and process discipline.

Responsibilities

• Assist with issuing, monitoring and maintaining purchase orders.
• Coordinate with suppliers on order details and delivery timelines.
• Support vendor onboarding and ensure compliant documentation.
• Maintain procurement files and databases for audit readiness.
• Prepare and distribute procurement reports and dashboards.
• Support supplier communications and issue resolution.
• Coordinate meetings, agendas, and minutes.
• Support system implementations and procurement improvements.
• Identify opportunities to enhance administrative efficiency and data integrity.
• Work with production, engineering, quality and finance to ensure smooth procurement operations.

Skills

MS Office Suite

ERP systems

Data analysis

Reporting

Attention to detail

Communication

Time management

Cross-functional collaboration

Job description

Purchasing & Vendor Management Support

Silent Aire - Dublin

What you will do

• Assist with issuing, monitoring and maintaining of purchase orders in line with corporate procurement policies
• Coordinate with suppliers to confirm order details, delivery timelines, and resolve any discrepancies or delays
• Support vendor onboarding and ensure all documentation is compliant with internal and external standards
• Maintain accurate and up to date procurement files, records and databases to support audit readiness and traceability
• Prepare and distribute regular procurement reports and dashboards for management review

How you will do it

• Support ongoing supplier communications regarding order status, documentation requirements, and issue resolution
• Coordinate meetings, prepare agendas, and document minutes as required
• Support system implementation and continuous improvement initiatives across the procurement function
• Identify opportunities to enhance administrative efficiency and data integrity within procurement workflows
• Work closely with production, engineering, quality and finance teams to ensure smooth procurement operations

What we look for

• Minimum 2-3 years experiences in an administrative, procurement, or supply chain role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP systems
• Strong numerical accuracy, data management, and reporting capabilities
• High attention to detail and accuracy in both data and documentation
• Strong organisational and multitasking skills in a fast-paced environment
• Excellent communication and interpersonal abilities for cross-functional collaboration
• Analytical thinker with a proactive approach to problem solving
• Strong sense of ownership, accountability, and process discipline