Procurement & Vendor Operations Specialist

Johnson Controls Ireland HVAC; Dublin; On-site; EUR 32,000 - 52,000; Full time

Job summary

Silent Aire is seeking a Purchasing & Vendor Management Support professional in Dublin. You will assist with issuing and monitoring purchase orders, coordinate with suppliers on timelines, support vendor onboarding and maintain procurement records for audit readiness.

You will also prepare procurement reports, work with production, engineering, quality and finance teams, and help drive system improvements within procurement processes.

Qualifications

• Minimum 2–3 years in an administrative, procurement, or supply chain role.
• Proficiency with Microsoft Office and ERP systems; strong data handling and reporting skills.
• Excellent communication and cross-functional collaboration abilities.

Responsibilities

• Assist with issuing, monitoring and maintaining purchase orders in line with policies.
• Coordinate with suppliers on order details, delivery timelines and discrepancies.
• Support vendor onboarding and ensure compliance of documentation.
• Maintain procurement files for audit readiness and traceability.
• Prepare and distribute procurement reports and dashboards for management.

Skills

MS Office

Data management

Reporting

Attention to detail

Organisational skills

Communication

Analytical thinking

Ownership

Cross-functional collaboration

Tools

ERP systems

Job description

Silent Aire is seeking a Purchasing & Vendor Management Support professional in Dublin. You will assist with issuing and monitoring purchase orders, coordinate with suppliers on timelines, support vendor onboarding and maintain procurement records for audit readiness.

You will also prepare procurement reports, work with production, engineering, quality and finance teams, and help drive system improvements within procurement processes.