Procurement Administrator

Ornua Co-operative Limited; Dublin; On-site; EUR 28,000 - 38,000; Full time

Job summary

Ornua Co-operative Limited is seeking a detail-oriented Procurement Operations Administrator in Dublin. You will provide administrative support across the Global Procurement team, ensuring data accuracy, handling supplier information, and assisting with procurement governance and reporting.

Your role will span systems data administration, purchase order workflow, contract records, and dashboards, enabling category teams to operate efficiently.

Qualifications

• 1-2 years' experience in an administrative, procurement, finance or business support role (or relevant internship/placement experience).
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Proficient in Microsoft Office, particularly Excel.
• Familiarity with AI-enabled productivity tools (e.g. Microsoft Copilot) is desirable.
• Ability to work with large volumes of data and maintain accurate records.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain procurement systems and data accuracy.
• Support supplier master data creation and updates.
• Administer user access permissions and system roles.
• Prepare and maintain procurement reports and dashboards.
• Support procurement processes and data quality improvements.
• Create and maintain Purchase Agreements and Purchase Orders.

Skills

Attention to detail

Organisational skills

Time management

Excel

AI productivity tools familiarity

Communication skills

MS Office

Tools

Microsoft Office

Excel

ERP systems

AI productivity tools

Job description

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Job Title: Procurement Operations Administrator

Function: Global Procurement

Reports to: Procurement Category Manager

Location: Dublin

WHY THIS ROLE IS VALUABLE:

The Procurement Operations Administrator provides administrative and operational support to the Global Procurement team, ensuring the effective management of procurement systems, supplier information, purchasing data and reporting processes. The role plays a key part in maintaining data accuracy, supporting procurement governance and assisting category teams with day-to-day transactional activities across multiple spend categories. This is an excellent opportunity for an organised and detail-oriented individual looking to develop a career in procurement, supply chain or business operations.

KEY AREAS OF RESPONSIBILITY:

Procurement Systems & Data Administration

Maintain procurement and sourcing systems, ensuring data accuracy and integrity.

Support supplier master data creation, updates and ongoing maintenance.

Administer user access permissions and system roles.

Assist with the preparation and maintenance of procurement reports and dashboards.

Support continuous improvement of procurement processes and data quality.

Purchasing & Contract Administration

Create and maintain Purchase Agreements (PAs) and Purchase Orders (POs) in line with approved procurement processes.

Support procurement governance by ensuring appropriate documentation and approvals are in place.

Maintain contract records, supplier documentation and associated databases.

Monitor contract renewal dates and key procurement milestones.

Assist with tender administration, including document management and data room support.

Maintain supplier onboarding records and certification documentation.

Support the management of approved supplier lists and frameworks.

Maintain supplier rate cards and pricing information within procurement systems.

Ensure supplier information is accurate, up to date and compliant with company requirements.

Reporting & Compliance Support

Produce routine spend, usage and compliance reports.

Assist with supplier and purchase order compliance monitoring.

Support audit requirements through accurate record keeping and transaction tracking.

Help identify inconsistencies in procurement data and escal...

Support procurement projects by tracking spend commitments and approved budgets.

Cross-Functional Support

Provide administrative support to procurement category managers and stakeholders.

Respond to procurement-related queries from internal teams.

Support the implementation of procurement initiatives and process improvements.

Contribute to maintaining high standards of governance and operational excellence across the procurement function.

KEY REQUIREMENTS:

1-2 years' experience in an administrative, procurement, finance or business support role (or relevant internship/placement experience).

Strong attention to detail and accuracy.

Good organisational and time-management skills.

Proficient in Microsoft Office, particularly Excel.

• Familiarity with AI-enabled productivity tools (e.g. Micrsoft Copilot or similiar) and the ability to use them responsibly to improve efficiency and producitvity is desirable.

Ability to work with large volumes of data and maintain accurate records.

Strong written and verbal communication skills.

Ability to manage multiple priorities in a fast-paced environment.

Exposure to procurement/business operations (including ERP/procurement systems), reporting and data analysis desirable.