Purchasing & Vendor Management Support

YDU JC Air Cond & Ref Inc.- Dubai; Dublin; Hybrid; EUR 30,000 - 42,000; Full time

Job summary

Silent Aire is seeking a Purchasing & Vendor Management Support professional in Dublin. The role involves issuing and tracking purchase orders, coordinating with suppliers on delivery timelines and documentation, and supporting vendor onboarding to ensure compliance with internal and external standards.

You will maintain procurement records, generate reports, and work with cross-functional teams to support efficient procurement operations in a fast-paced environment.

Qualifications

• 2-3 years in administrative, procurement, or supply chain role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong numerical accuracy and data management skills.
• High attention to detail in data and documentation.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Excellent communication and interpersonal abilities for cross-functional collaboration.
• Analytical thinker with proactive problem-solving approach.

Responsibilities

• Issue, monitor and maintain purchase orders in line with procurement policies.
• Coordinate with suppliers to confirm order details, delivery timelines, and resolve discrepancies.
• Assist with vendor onboarding and ensure documentation compliance.
• Maintain procurement files, records and databases for audit readiness and traceability.
• Prepare and distribute regular procurement reports and dashboards for management.

Skills

Excel

Word

Outlook

PowerPoint

ERP systems

Data management

Attention to detail

Organization

Communication

Analytical thinking

Tools

ERP systems

Job description

**Purchasing & Vendor Management Support****Silent Aire - Dublin****What you will do** * Assist with issuing, monitoring and maintaining of purchase orders in line with corporate procurement policies* Coordinate with suppliers to confirm order details, delivery timelines, and resolve any discrepancies or delays* Support vendor onboarding and ensure all documentation is compliant with internal and external standards* Maintain accurate and up to date procurement files, records and databases to support audit readiness and traceability* Prepare and distribute regular procurement reports and dashboards for management review **How you will do it** * Support ongoing supplier communications regarding order status, documentation requirements, and issue resolution* Coordinate meetings, prepare agendas, and document minutes as required* Support system implementation and continuous improvement initiatives across the procurement function* Identify opportunities to enhance administrative efficiency and data integrity within procurement workflows* Work closely with production, engineering, quality and finance teams to ensure smooth procurement operations**What we look for** * Minimum 2-3 years experiences in an administrative, procurement, or supply chain role.* Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP systems* Strong numerical accuracy, data management, and reporting capabilities* High attention to detail and accuracy in both data and documentation* Strong organisational and multitasking skills in a fast-paced environment* Excellent communication and interpersonal abilities for cross-functional collaboration* Analytical thinker with a proactive approach to problem solving* Strong sense of ownership, accountability, and process discipline