Purchasing & Vendor Management Support

Johnson Controls Ireland HVAC; Dublin; On-site; EUR 32,000 - 52,000; Full time

Job summary

Silent Aire is seeking a Purchasing & Vendor Management Support professional in Dublin. You will assist with issuing and monitoring purchase orders, coordinate with suppliers on timelines, support vendor onboarding and maintain procurement records for audit readiness.

You will also prepare procurement reports, work with production, engineering, quality and finance teams, and help drive system improvements within procurement processes.

Qualifications

• Minimum 2–3 years in an administrative, procurement, or supply chain role.
• Proficiency with Microsoft Office and ERP systems; strong data handling and reporting skills.
• Excellent communication and cross-functional collaboration abilities.

Responsibilities

• Assist with issuing, monitoring and maintaining purchase orders in line with policies.
• Coordinate with suppliers on order details, delivery timelines and discrepancies.
• Support vendor onboarding and ensure compliance of documentation.
• Maintain procurement files for audit readiness and traceability.
• Prepare and distribute procurement reports and dashboards for management.

Skills

MS Office

Data management

Reporting

Attention to detail

Organisational skills

Communication

Analytical thinking

Ownership

Cross-functional collaboration

Tools

ERP systems

Job description

Job Description

Purchasing & Vendor Management Support

Silent Aire - Dublin

What You Will Do

• Assist with issuing, monitoring and maintaining of purchase orders in line with corporate procurement policies
• Coordinate with suppliers to confirm order details, delivery timelines, and resolve any discrepancies or delays
• Support vendor onboarding and ensure all documentation is compliant with internal and external standards
• Maintain accurate and up to date procurement files, records and databases to support audit readiness and traceability
• Prepare and distribute regular procurement reports and dashboards for management review

How You Will Do It

• Support ongoing supplier communications regarding order status, documentation requirements, and issue resolution
• Coordinate meetings, prepare agendas, and document minutes as required
• Support system implementation and continuous improvement initiatives across the procurement function
• Identify opportunities to enhance administrative efficiency and data integrity within procurement workflows
• Work closely with production, engineering, quality and finance teams to ensure smooth procurement operations

What We Look For

• Minimum 2-3 years experiences in an administrative, procurement, or supply chain role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP systems
• Strong numerical accuracy, data management, and reporting capabilities
• High attention to detail and accuracy in both data and documentation
• Strong organisational and multitasking skills in a fast-paced environment
• Excellent communication and interpersonal abilities for cross-functional collaboration
• Analytical thinker with a proactive approach to problem solving
• Strong sense of ownership, accountability, and process discipline

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