Purchasing & Vendor Management Support

Johnson Controls, Inc.; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Silent Aire in Dublin is seeking a Purchasing & Vendor Management Support to assist with issuing and monitoring purchase orders, ensuring alignment with procurement policies and timely deliveries.

You will coordinate with suppliers, support vendor onboarding, maintain procurement records for audit readiness, and prepare management reports and dashboards. Collaboration with production, engineering, quality and finance is essential to smooth operations.

Qualifications

• 2-3 years in an admin, procurement, or supply chain role.
• Proficiency in Microsoft Office Suite and ERP systems.
• Strong numerical accuracy and data management capabilities.

Responsibilities

• Issue, monitor and maintain purchase orders in line with policies.
• Coordinate with suppliers to confirm order details and delivery timelines.
• Support vendor onboarding and ensure compliant documentation.
• Maintain procurement files and audit-ready records.
• Prepare and distribute regular procurement reports and dashboards.

Skills

MS Office

Cross-functional collaboration

Analytical thinking

Attention to detail

Tools

ERP systems

Job description

Purchasing & Vendor Management Support

Silent Aire - Dublin

What you will do

• Assist with issuing, monitoring and maintaining of purchase orders in line with corporate procurement policies
• Coordinate with suppliers to confirm order details, delivery timelines, and resolve any discrepancies or delays
• Support vendor onboarding and ensure all documentation is compliant with internal and external standards
• Maintain accurate and up to date procurement files, records and databases to support audit readiness and traceability
• Prepare and distribute regular procurement reports and dashboards for management review

How you will do it

• Support ongoing supplier communications regarding order status, documentation requirements, and issue resolution
• Coordinate meetings, prepare agendas, and document minutes as required
• Support system implementation and continuous improvement initiatives across the procurement function
• Identify opportunities to enhance administrative efficiency and data integrity within procurement workflows
• Work closely with production, engineering, quality and finance teams to ensure smooth procurement operations

What we look for

• Minimum 2-3 years experiences in an administrative, procurement, or supply chain role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP systems
• Strong numerical accuracy, data management, and reporting capabilities
• High attention to detail and accuracy in both data and documentation

• Strong organisational and multitasking skills in a fast-paced environment
• Excellent communication and interpersonal abilities for cross-functional collaboration
• Analytical thinker with a proactive approach to problem solving
• Strong sense of ownership, accountability, and process discipline

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