Procurement & Operations Specialist

Kilsaran; Naas; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus

Twenty-one days annual leave

Job summary

KPRO in Brownstown, Co. Kildare, is seeking an experienced Operations & Procurement Administrator to support PO management, invoicing, and supplier negotiations. You will collaborate with Accounts, Production, Stores, and Transport to ensure smooth operations and timely deliveries.

The role involves maintaining accurate supplier records, price files, and compliance documentation, with opportunities for professional development and a competitive benefits package.

Qualifications

• Experience in purchase order processing and supplier invoicing.
• Ability to negotiate prices and payment terms to secure value.
• Strong organisation and reporting for procurement and operations.

Responsibilities

• Raise and manage Purchase Orders (POs) in line with procedures.
• Monitor and process supplier invoices, ensuring PO matching and timely payment.
• Check invoices against POs, pricing, and price files before approval.
• Negotiate supplier prices, discounts, and terms to achieve best value.
• Monitor supplier performance and service levels to meet requirements.
• Manage stock levels and purchase requirements for material availability.
• Place regular and emergency orders based on production needs.
• Track deliveries and lead times; follow up on outstanding orders.
• Handle supplier issues including pricing, shortages and quality concerns.
• Maintain supplier relationships and ensure competitive pricing and service.
• Ensure purchases comply with PO, purchasing and approval procedures.
• Collaborate with Accounts, Production, Stores, Management and Transport.
• Prepare operational, purchasing, stock and cost reports for management.
• Maintain procurement documentation including supplier records and contracts.
• Serve as communication link between suppliers and internal teams.
• Identify opportunities to reduce costs and improve terms.
• Review pricing and market conditions; investigate alternatives to stay competitive.

Skills

PO management

Invoice processing

Supplier negotiation

Stock planning

Reporting

Cross-functional collaboration

Job description

KPRO in Brownstown, Co. Kildare, is seeking an experienced Operations & Procurement Administrator to support PO management, invoicing, and supplier negotiations. You will collaborate with Accounts, Production, Stores, and Transport to ensure smooth operations and timely deliveries.

The role involves maintaining accurate supplier records, price files, and compliance documentation, with opportunities for professional development and a competitive benefits package.