Procurement & Admin Coordinator

TALENT SPOT GROUP PRIVATE LTD.; Dublin; On-site; EUR 25,000 - 34,000; Full time

Job summary

Talent Spot Group Private Limited in Ireland seeks an organized administrative assistant to support office and site operations. You will manage documents, coordinate with suppliers, process orders, and maintain data accuracy, enabling smooth daily business activities.

This role requires clear communication and proactive problem solving, working under guidance from management to ensure timely procurement and efficient administration.

Qualifications

• Document management experience
• Data entry accuracy
• Procurement/purchasing familiarity
• Supplier liaison and communication
• Invoicing and order processing
• Vendor price/availability checks
• Purchase order creation
• Office/site supplies management
• General administrative support

Responsibilities

• Organise and file documents to maintain accurate and accessible records
• Enter and update data to ensure current and reliable information management
• Manage invoices, delivery orders, purchase orders, and related documents for efficient processing
• Verify prices, availability, and delivery schedules with suppliers to support timely procurement
• Place purchase orders following Manager’s instructions to meet company supply needs
• Procure office, site, and company supplies to maintain operational readiness
• Handle courier and postal tasks to ensure timely dispatch and receipt of materials
• Communicate clearly and professionally with suppliers and other parties via phone, email, or WhatsApp
• Provide general administrative and operational support as needed to facilitate daily business activities

Job description

Talent Spot Group Private Limited in Ireland seeks an organized administrative assistant to support office and site operations. You will manage documents, coordinate with suppliers, process orders, and maintain data accuracy, enabling smooth daily business activities.

This role requires clear communication and proactive problem solving, working under guidance from management to ensure timely procurement and efficient administration.