Operations & Procurement Administrator - Kilcullen, Co. Kildare.

Kilsaran; Naas; On-site; EUR 34,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Annual Bonus

Twenty-one Days Annual Leave

Job summary

Kilsaran is seeking an experienced Operations & Procurement Administrator at Brownstown, Kilcullen, Co. Kildare. The role supports PO management, supplier invoices, and price negotiations to secure best value and reliable service across our Irish operations.

You will work closely with Accounts, Production, Stores and Management to ensure operational requirements are met and reports are prepared to support procurement decisions.

Responsibilities

• Raising and managing Purchase Orders (POs) in line with company procedures and approval requirements.
• Daily monitoring and management of supplier invoices through the system, ensuring accurate processing, PO matching, approval and timely resolution of discrepancies.
• Checking supplier invoices against POs, agreed pricing and current price files before approval and payment.
• Negotiating supplier prices, discounts, payment terms and commercial agreements to achieve the best possible value for the business.
• Monitoring supplier performance, pricing and service levels, ensuring suppliers meet agreed requirements.
• Managing stock levels and purchasing requirements to ensure materials and supplies are available when required.
• Placing regular, planned and emergency orders based on operational and production requirements.
• Tracking deliveries, lead times and outstanding orders, following up with suppliers where required.

Job description

KPRO - Brownstown, Co. Kildare, R56 VE86

Our KPRO Facades and Mortars business is a high performance and profitable business unit supporting both our Irish and UK based customers. With best-in-class expertise and experience, underpinned by our technologically advanced facilities, we manufacture and retail a complete range of premium quality dry mortar products from coloured renders & mortars through to specialist grouts, floor and concrete repair products, all to approved accreditations.

We are currently looking for an experienced Operations & Procurement Administrator based at our location in Brownstown, Kilcullen, Co. Kildare, R56 VE86. The successful candidate will assist with management of Pos., supplier invoices, negotiation of supplier prices and other ad-hoc duties.

Responsibilities

• Raising and managing Purchase Orders (POs) in line with company procedures and approval requirements.
• Daily monitoring and management of supplier invoices through the system, ensuring accurate processing, PO matching, approval and timely resolution of discrepancies.
• Checking supplier invoices against POs, agreed pricing and current price files before approval and payment.
• Negotiating supplier prices, discounts, payment terms and commercial agreements to achieve the best possible value for the business.
• Monitoring supplier performance, pricing and service levels, ensuring suppliers meet agreed requirements.
• Managing stock levels and purchasing requirements to ensure materials and supplies are available when required.
• Placing regular, planned and emergency orders based on operational and production requirements.
• Tracking deliveries, lead times and outstanding orders, following up with suppliers where required.Dealing with supplier issues, including incorrect pricing, shortages, quality concerns, damaged goods, late deliveries and other supply problems.
• Building and maintaining strong supplier relationships while ensuring the company receives competitive pricing and reliable service.
• Ensuring all purchases comply with company PO, purchasing and approval procedures.
• Working closely with Accounts, Production, Stores, Management, Transport and other departments to ensure operational requirements are met.
• Preparing operational, purchasing, stock and cost reports for management.
• Maintaining accurate procurement and operational documentation, including supplier records, price files, contracts, certificates and compliance documentation.
• Acting as a key communication link between suppliers and internal departments to ensure information and requirements are communicated effectively.
• Monitoring expenditure and controlling purchasing costs, identifying opportunities for savings and improved commercial terms.
• Reviewing supplier pricing and market conditions and investigating alternative suppliers where appropriate to ensure the business remains commercially competitive.

What You Get

Kilsaran is an organization that believes that our people are our greatest strength, and our success is down to the dedication and enthusiasm of our team. As such, we have dedicated benefits structures to reward our team. The benefits on offer for this position are as follows:

• Competitive salary
• Annual Bonus
• Twenty-one Days Annual Leave

Additional Benefits

• Sick Pay
• Auto-Enrollment Pension Scheme
• Employee Assistance Program
• Cycle-to-work scheme
• Further education/training and development support
• Career progression opportunities

Hiring Process Upon Application

• Telephone Screening
• 1 round interview process
• Offer Letter to Successful candidate