Operations & Procurement Administrator - Kilcullen, Co. Kildare.

Kilsaran; Naas; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus

Twenty-one days annual leave

Job summary

KPRO in Brownstown, Co. Kildare, is seeking an experienced Operations & Procurement Administrator to support PO management, invoicing, and supplier negotiations. You will collaborate with Accounts, Production, Stores, and Transport to ensure smooth operations and timely deliveries.

The role involves maintaining accurate supplier records, price files, and compliance documentation, with opportunities for professional development and a competitive benefits package.

Qualifications

• Experience in purchase order processing and supplier invoicing.
• Ability to negotiate prices and payment terms to secure value.
• Strong organisation and reporting for procurement and operations.

Responsibilities

• Raise and manage Purchase Orders (POs) in line with procedures.
• Monitor and process supplier invoices, ensuring PO matching and timely payment.
• Check invoices against POs, pricing, and price files before approval.
• Negotiate supplier prices, discounts, and terms to achieve best value.
• Monitor supplier performance and service levels to meet requirements.
• Manage stock levels and purchase requirements for material availability.
• Place regular and emergency orders based on production needs.
• Track deliveries and lead times; follow up on outstanding orders.
• Handle supplier issues including pricing, shortages and quality concerns.
• Maintain supplier relationships and ensure competitive pricing and service.
• Ensure purchases comply with PO, purchasing and approval procedures.
• Collaborate with Accounts, Production, Stores, Management and Transport.
• Prepare operational, purchasing, stock and cost reports for management.
• Maintain procurement documentation including supplier records and contracts.
• Serve as communication link between suppliers and internal teams.
• Identify opportunities to reduce costs and improve terms.
• Review pricing and market conditions; investigate alternatives to stay competitive.

Skills

PO management

Invoice processing

Supplier negotiation

Stock planning

Reporting

Cross-functional collaboration

Job description

KPRO - Brownstown, Co. Kildare, R56 VE86

Our KPRO Facades and Mortars business is a high performance and profitable business unit supporting both our Irish and UK based customers. With best-in-class expertise and experience, underpinned by our technologically advanced facilities, we manufacture and retail a complete range of premium quality dry mortar products from coloured renders & mortars through to specialist grouts, floor and concrete repair products, all to approved accreditations.

We are currently looking for an experienced Operations & Procurement Administrator based at our location in Brownstown, Kilcullen, Co. Kildare, R56 VE86. The successful candidate will assist with management of Pos., supplier invoices, negotiation of supplier prices and other ad-hoc duties.

Responsibilities

• Raising and managing Purchase Orders (POs) in line with company procedures and approval requirements.
• Daily monitoring and management of supplier invoices through the system, ensuring accurate processing, PO matching, approval and timely resolution of discrepancies.
• Checking supplier invoices against POs, agreed pricing and current price files before approval and payment.
• Negotiating supplier prices, discounts, payment terms and commercial agreements to achieve the best possible value for the business.
• Monitoring supplier performance, pricing and service levels, ensuring suppliers meet agreed requirements.
• Managing stock levels and purchasing requirements to ensure materials and supplies are available when required.
• Placing regular, planned and emergency orders based on operational and production requirements.
• Tracking deliveries, lead times and outstanding orders, following up with suppliers where required.
• Dealing with supplier issues, including incorrect pricing, shortages, quality concerns, damaged goods, late deliveries and other supply problems.
• Building and maintaining strong supplier relationships while ensuring the company receives competitive pricing and reliable service.
• Ensuring all purchases comply with company PO, purchasing and approval procedures.
• Working closely with Accounts, Production, Stores, Management, Transport and other departments to ensure operational requirements are met.
• Preparing operational, purchasing, stock and cost reports for management.
• Maintaining accurate procurement and operational documentation, including supplier records, price files, contracts, certificates and compliance documentation.
• Acting as a key communication link between suppliers and internal departments to ensure information and requirements are communicated effectively.
• Monitoring expenditure and controlling purchasing costs, identifying opportunities for savings and improved commercial terms.
• Reviewing supplier pricing and market conditions and investigating alternative suppliers where appropriate to ensure the business remains commercially competitive.

What You Get

• Competitive salary
• Annual Bonus
• Twenty-one Days Annual Leave

Additional Benefits

• Sick Pay
• Auto-Enrollment Pension Scheme
• Employee Assistance Program
• Cycle-to-work scheme
• Further education/training and development support
• Career progression opportunities