On-Site Executive Admin Assistant – 20-Month Contract

Collins McNicholas Recruitment; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Government Organisation in Dublin 2 is seeking an experienced Administrative Assistant to provide comprehensive support to a busy team. The role is full-time on-site, Monday to Friday 9:00–17:30, and runs for a 20-month contract.

Responsibilities include supporting the Director and service team, budget tracking, drafting and proofreading documents, coordinating meetings, travel arrangements and filing, with strong IT skills required.

Qualifications

• Must have 3+ years of administrative or clerical support experience.
• Experience with budget tracking, purchase orders, invoice processing and receipting.
• Education to Leaving Certificate level or equivalent.

Responsibilities

• Provide comprehensive administrative and clerical support to the Director and wider service team.
• Support budget administration, including tracking expenditure, raising purchase orders, and receipting invoices and goods/services using an online financial system.
• Draft, format and proofread correspondence, reports, presentations and other documentation.
• Coordinate onsite meetings, including room bookings, catering arrangements, visitor access and meeting room setup.

Skills

Administrative experience

Budget tracking

Diary management

Prioritisation

Education

Leaving Certificate level or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Database systems

Online financial system

Job description

Government Organisation in Dublin 2 is seeking an experienced Administrative Assistant to provide comprehensive support to a busy team. The role is full-time on-site, Monday to Friday 9:00–17:30, and runs for a 20-month contract.

Responsibilities include supporting the Director and service team, budget tracking, drafting and proofreading documents, coordinating meetings, travel arrangements and filing, with strong IT skills required.