PPM Scheduler | M&E Admin & CAFM Coordination (Dublin)

Apleona UK; Dublin; Remote; EUR 32,000 - 48,000; Full time

Job summary

Apleona is seeking a PPM Scheduler to join our team at the site based in Dublin 14. You will manage the M&E PPM schedule, maintain client asset data and coordinate planned, reactive and quoted work for mobile teams and contractors.

The role requires excellent communication skills, strong PC skills in Word and Excel, and a full driving license for occasional travel. Working pattern is Monday to Friday, 9am-5pm.

Qualifications

• Experience in a fast-paced service desk environment.
• Knowledge of facilities administration is advantageous.
• Excellent PC skills with Word and Excel.
• Awareness of health and safety practices.
• Full clean driving license for occasional nationwide travel.

Responsibilities

• Manage the M&E PPM schedule in accordance with client SLA and contract hours.
• Maintain client asset lists, PPM reports, and quotations for remedial works.
• Ensure all reports and quotations are checked, approved and issued promptly to the client.
• Coordinate planned, reactive and quoted work tasks for mobile teams and contractors.
• Close off jobs for technicians and sub-contractors.
• Raise purchase orders for PPM/Reactive works and update PO costs on completion.
• General administration: filing, photocopying, scanning, binding, timesheets, quotations and reports.
• Enter information from calls, emails and verbal communication into CAFM or other systems.
• Follow up and reconcile incoming documentation to support closure of open works.
• Collaborate with colleagues to ensure processes reflect efficient methods.
• Maintain filing system for SSC documentation.

Skills

Customer service

Communication

Planning & organising

MS Word & Excel

Health & safety awareness

Tools

CAFM system

MS Office

Job description

Apleona is seeking a PPM Scheduler to join our team at the site based in Dublin 14. You will manage the M&E PPM schedule, maintain client asset data and coordinate planned, reactive and quoted work for mobile teams and contractors.

The role requires excellent communication skills, strong PC skills in Word and Excel, and a full driving license for occasional travel. Working pattern is Monday to Friday, 9am-5pm.