Facilities Contract Coordinator: CMMS & Compliance Lead

Apleona; Dublin; On-site; EUR 45,000 - 60,000; Full time

Job summary

Apleona is seeking a Contract Coordinator based in Dublin 15 to efficiently manage and coordinate Facilities Management contracts. Working pattern Mon-Fri 8:00 to 16:30, you will lead the validation team, drive KPI achievement on the CMMS and ensure GMP, safety and environmental compliance.

You will work closely with field engineers, vendors and internal teams to optimise maintenance programs, manage budgets and prepare regular reports for governance and audits.

Qualifications

• Minimum 5 years' experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Experience with KPIs and client interactions.
• Qualification in Facilities Management, preferably or a suitable qualification in a business or technical field.
• Excellent interpersonal and communication skills.
• Understand safe working practices and health and safety legislation.
• Well-organised and capable of prioritising own work.

Responsibilities

• Manage the validation team and drive compliance with field engineers.
• Achieve KPI targets on the CMMS KPI and complete oversight of statutory preventative maintenance.
• Assist with maximising the use of Maximo functionality to match the maintenance program.
• Optimise work tasks, deliver closing of PM/Reactives and other service requirements.
• Schedule/develop/manage regional teamwork order managing validation within Service Delivery SLAVendors.
• Manage Financial Budgets for the monthly, quarterly and adhoc
• Ensure compliance with all regulatory GMP, Safety, and Environmental requirements.
• First point of contact for issues highlighted by vendors/suppliers
• Led the Validation Team and managed reporting for Monthly, Quarterly, and Yearly PM's
• Running applicable reports in CMMS and pulling documents together for meetings and audits.
• Assist with the collection of data and maintenance job plans for equipment and systems.
• Understand suitable SOPs for on-site across all functions.
• Liaising with the team to ensure that the correct information is captured.
• Running applicable reports in CMMS and pulling documents together for meetings and audits.
• Be a hands-on Contract Coordinator assisting staff in executing duties as outlined on PPM andreactive Work Order requests.
• Ensures the timely execution of all Work Orders, within the permitted parameters.
• Ensure all related Key Performance Indicators are being achieved, escalating known issues to theaccount manager.
• Review and approve sub-contractor invoices and verify works done (reports & dockets), and manageTeam Invoicing across the account
• Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficientmanner.
• Co-ordinate all contractors that attend the site and ensure all the relevant documentation is in placeprior to the work commencing.
• Knows and ensures consistent compliance with the company's Health, Safety & Quality policies andprocedures.
• Ensures efficient stock management and maintains sufficient levels of cleaning chemicals andconsumables for teams.

Skills

People management

Communication

Interpersonal skills

Organisational skills

Facilities management knowledge

Education

Facilities Management qualification

Business or technical field qualification

Tools

Maximo CMMS

Job description

Apleona is seeking a Contract Coordinator based in Dublin 15 to efficiently manage and coordinate Facilities Management contracts. Working pattern Mon-Fri 8:00 to 16:30, you will lead the validation team, drive KPI achievement on the CMMS and ensure GMP, safety and environmental compliance.

You will work closely with field engineers, vendors and internal teams to optimise maintenance programs, manage budgets and prepare regular reports for governance and audits.