Personal Assistant

Southside Personnel; Leinster; On-site; EUR 45,000 - 50,000; Full time

Job summary

Southside Personnel is seeking a Personal Assistant in the Dublin South area to support the College Principal. The role involves diary management, stakeholder liaison and coordinating meetings, travel and events. You will work within the Administrative dept. and report directly to the Principal.

Key duties include handling calls and emails, preparing reports and minutes, and supporting senior management recruitment while maintaining confidential records with high discretion.

Qualifications

• Experience as PA or in a senior administrative role.
• Excellent organisational and time-management skills.
• Ability to prioritise tasks and work under pressure.
• Strong verbal and written communication skills.
• Proficiency in Microsoft 365 and data confidentiality.

Responsibilities

• Manage the College Principal's diary, appointments and meetings.
• Liaise with internal and external stakeholders on behalf of the Principal.
• Handle incoming calls, emails and correspondence professionally.
• Coordinate calendars, events and travel arrangements.
• Prepare agendas, reports and meeting minutes for boards.
• Support recruitment processes and confidential records management.
• Provide project coordination and high-level admin support across initiatives.
• Maintain filing systems and ensure data protection compliance.

Skills

Diary management

Stakeholder liaison

Phone and email

Calendar coordination

Report preparation

Microsoft 365

Discretion & confidentiality

Time management

Education

Business Administration qualification

Tools

Microsoft 365

Job description

Personal Assistant (84695) Dublin South, Republic of Ireland

Salary: EUR45000 - EUR50000 per annum

We are recruiting a Personal Assistant to work for a College Principal.

Joining the Administrative dept. you will report to the Principal directly.

Location: South East Dublin area

Job Purpose

Provide comprehensive administrative support to the College Principal, ensuring the effective management of their schedule, communications and key priorities.

The role acts as a central point of coordination contributing to the efficient operation of the College Principal office through proactive planning, organisation, and confidential administrative support.

Key Responsibilities

• Manage the College Principal's diary, appointments, and meetings, ensuring effective scheduling and timemanagement.
• Act as a point of contact and liaise with internal and external stakeholders on behalf of the College Principal.
• Manage incoming telephone calls, emails, and correspondence in a professional and efficient manner.
• Coordinate and organise calendars, events, and travel arrangements.
• Coordinate Board meetings, including the preparation and distribution of agendas, reports, and supporting documentation.
• Monitor key deadlines and ensure the timely completion of assigned tasks.
• Prepare reports, presentations, agendas, briefing papers, and meeting minutes.
• Provide project coordination and high-level administrative support across a range of initiatives.
• Maintain accurate filing systems and manage confidential records in accordance with data protection requirements.
• Provide administrative support for senior management recruitment processes.
• Previous experience in a senior administrative capacity, ideally working as a PA.
• Excellent organisational and time-management skills.
• Ability to prioritise tasks and work effectively under pressure.
• Ability to manage own work independently.
• Strong verbal and written communication skills.
• Proficiency in Microsoft 365.
• Strong attention to detail and accuracy.
• High level of discretion and confidentiality

Desirable Qualifications and Experience

• Relevant qualifications in Business Administration or related field.
• Experience working in an educational environment.