Executive Assistant to College Principal

Southside Personnel; Dublin; On-site; EUR 45,000 - 50,000; Full time

Job summary

Southside Personnel is recruiting a Personal Assistant to join the Administrative department, supporting the College Principal in Dublin. You will manage the principal's schedule, communications and priorities, acting as a central point of coordination.

The role requires senior administrative experience, excellent organisation, discretion and proficiency with Microsoft 365, plus strong written and verbal communication.

Qualifications

• Previous experience in a senior administrative capacity, ideally working as a PA.
• Excellent organisational and time-management skills.
• Ability to prioritise tasks and work effectively under pressure.
• Ability to manage own work independently.
• Strong verbal and written communication skills.
• Proficiency in Microsoft 365.
• Strong attention to detail and accuracy.
• High level of discretion and confidentiality.

Responsibilities

• Manage the College Principal’s diary, appointments, and meetings, ensuring effective scheduling and time management.
• Act as a point of contact and liaise with internal and external stakeholders on behalf of the College Principal.
• Manage incoming telephone calls, emails, and correspondence in a professional and efficient manner.
• Coordinate and organise calendars, events, and travel arrangements.
• Coordinate Board meetings, including the preparation and distribution of agendas, reports, and supporting documentation.
• Monitor key deadlines and ensure the timely completion of assigned tasks.
• Prepare reports, presentations, agendas, briefing papers, and meeting minutes.
• Provide project coordination and high-level administrative support across a range of initiatives.
• Maintain accurate filing systems and manage confidential records in accordance with data protection requirements.
• Provide administrative support for senior management recruitment processes.

Skills

PA experience

Organisational skills

Communication skills

Microsoft 365

Discretion

Education

Business Administration qualification

Tools

Microsoft 365

Job description

Southside Personnel is recruiting a Personal Assistant to join the Administrative department, supporting the College Principal in Dublin. You will manage the principal's schedule, communications and priorities, acting as a central point of coordination.

The role requires senior administrative experience, excellent organisation, discretion and proficiency with Microsoft 365, plus strong written and verbal communication.