Executive Assistant

HR Duo; Leinster; On-site; EUR 42,000 - 64,000; Full time

Job summary

HR Duo is seeking an Executive Assistant to provide high-level administrative support to the Executive and Director team, based at the Irish Farm Centre in Dublin 12. The role demands excellent communication, organisational skills and the ability to work in a fast-paced environment with professionalism.

You will organise meetings, manage diaries, prepare papers, arrange travel, and ensure accurate documentation and scheduling across Board and Committee activities.

Qualifications

• Previous experience in a similar Executive Assistant role.
• Third level or relevant qualifications preferred.

Responsibilities

• Provide administrative support at Executive and Director level.
• Coordinate Board and Committee meetings, prepare papers and circulate documentation on time.
• Book meeting rooms, arrange catering and AV requirements.
• Manage calendars and coordinate schedules.
• Prepare and edit correspondence, presentations and key documents with attention to detail.
• Update Committee details on IFA systems.
• Handle queries from Officers, Members and Stakeholders and follow up as needed.
• Provide cover to other EAs as required.

Skills

MS Office 365

Video conferencing

Written communication

Verbal communication

Interpersonal skills

Attention to detail

Organisational skills

Teamwork

Initiative

Education

Third level degree

Tools

Microsoft Office 365

Video conferencing tools

Job description

Permanent (Full-Time) Irish Farm Centre Office

Company Information and Introduction

We are recruiting for an Executive Assistant to join our team, providing support at the Executive and Director level. This is a very busy role requiring excellent computer, communication and organisational skills. A high level of attention to detail is essential.

The role includes organising meetings and preparing relevant documentation, travel arrangements and diary management.

The successful candidate will have previous experience in a similar role, third level or other relevant qualifications and be capable of working in a fast-paced, changeable environment while always maintaining their professionalism. This is a full-time role, based in the Irish Farm Centre, Bluebell, Dublin 12.

Salary: Commensurate with experience.

Key Responsibilities and Duties

Provide administrative support at Executive and Director level.

Organisation of Board and Committee meetings - preparation of papers, collating and circulating documentation within agreed timelines.

Booking of meeting rooms, arranging catering and ensuring all AV requirements are met.

Manage calendars to ensure coordination of schedules.

Prepare, review, and edit correspondence, communications, presentations and other key documents demonstrating close attention to detail.

Updating Committee details on IFA systems.

Deal with Officer, Member and Stakeholder queries/requests and follow up to conclusion.

Provide cover to other EAs as necessary.

Key Skills and Competencies

High proficiency in Microsoft Office 365 and video conferencing tools.

Excellent written and verbal communication skills.

Strong interpersonal and relationship management abilities.

Adaptability and flexibility to organise workflow and deliver on priorities while maintaining a detail-oriented focus.

Proofreading.

Capacity to work on own initiative and as part of a team.

Additional Information

Number of positions: 1

Contact

Name: The Recruitment Team

Key Skills

MS Office, Third Level Degree, Organisational Skills, Communication, Board Meetings, Attention to detail, Fluent in English