PA / Admin Support – Clerical Officer Grade IV

ICE Jobs; Galway; On-site; EUR 28,000 - 36,000; Full time

Job summary

ICE Jobs is seeking an experienced PA / Admin Support – Clerical Officer Grade IV to join their West and North-West Regional Office in Galway City on a 1-year contract. The role is person-facing and provides high-quality administrative and PA support to the Industrial Relations Team, including diary management, documentation and reporting.

The ideal candidate will be highly organised with strong communication and MS Office skills, able to multitask in a busy environment, and handle confidential

Qualifications

• Proven experience in PA/administration or clerical roles.
• Strong organisational and time-management abilities.
• Excellent MS Office skills with attention to detail.

Responsibilities

• Acting as a key point of contact for members by phone, email and in person.
• Providing PA and administrative support to the Industrial Relations Team.
• Managing diaries, meetings, schedules, correspondence and documentation.
• Supporting industrial relations case administration and member queries.
• Maintaining accurate membership records and database information.
• Preparing reports, presentations, submissions and training materials.
• Liaising with internal and external stakeholders.
• Supporting membership reporting, data analysis and recruitment/retention initiatives.
• Providing general office, reception and administrative support.

Skills

Organisational skills

Time management

Communication skills

Multitasking

MS Office proficiency

Typing accuracy

Independent worker

Confidentiality

Education

PA/Administration experience

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

Job description

Our client is seeking an experienced and highly organised PA / Admin Support – Clerical Officer Grade IV to join their busy West and North-West Regional Office. 1 year contract based on west side of Galway City.

This is a varied, member-facing role providing high-quality administrative and PA support to the Industrial Relations Team.

Key responsibilities include:

• Acting as a key point of contact for members by phone, email and in person
• Providing PA and administrative support to the Industrial Relations Team
• Managing diaries, meetings, schedules, correspondence and documentation
• Supporting industrial relations case administration and member queries
• Maintaining accurate membership records and database information
• Preparing reports, presentations, submissions and training materials
• Liaising professionally with internal and external stakeholders
• Supporting membership reporting, data analysis and recruitment/retention initiatives
• Providing general office, reception and administrative support

The ideal candidate will have:

• Excellent organisational and time-management skills
• Strong communication and interpersonal skills
• Ability to multitask in a busy, fast-paced environment
• Excellent MS Office skills, including Word, Excel, Outlook and PowerPoint
• Strong and accurate typing skills with excellent attention to detail
• Ability to work independently and as part of a team
• A professional, confident and member-focused approach
• A strong commitment to confidentiality

This is an excellent opportunity for an experienced PA or Administrator who enjoys a varied, people-focused role within a professional and busy environment.