Senior PA & Admin Specialist – Industrial Relations

ICE Jobs; Galway; On-site; EUR 28,000 - 36,000; Full time

Job summary

ICE Jobs is seeking an experienced PA / Admin Support – Clerical Officer Grade IV to join their West and North-West Regional Office in Galway City on a 1-year contract. The role is person-facing and provides high-quality administrative and PA support to the Industrial Relations Team, including diary management, documentation and reporting.

The ideal candidate will be highly organised with strong communication and MS Office skills, able to multitask in a busy environment, and handle confidential

Qualifications

• Proven experience in PA/administration or clerical roles.
• Strong organisational and time-management abilities.
• Excellent MS Office skills with attention to detail.

Responsibilities

• Acting as a key point of contact for members by phone, email and in person.
• Providing PA and administrative support to the Industrial Relations Team.
• Managing diaries, meetings, schedules, correspondence and documentation.
• Supporting industrial relations case administration and member queries.
• Maintaining accurate membership records and database information.
• Preparing reports, presentations, submissions and training materials.
• Liaising with internal and external stakeholders.
• Supporting membership reporting, data analysis and recruitment/retention initiatives.
• Providing general office, reception and administrative support.

Skills

Organisational skills

Time management

Communication skills

Multitasking

MS Office proficiency

Typing accuracy

Independent worker

Confidentiality

Education

PA/Administration experience

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

Job description

ICE Jobs is seeking an experienced PA / Admin Support – Clerical Officer Grade IV to join their West and North-West Regional Office in Galway City on a 1-year contract. The role is person-facing and provides high-quality administrative and PA support to the Industrial Relations Team, including diary management, documentation and reporting.

The ideal candidate will be highly organised with strong communication and MS Office skills, able to multitask in a busy environment, and handle confidential