Clerical Officer Grade 4

Collins McNicholas Recruitment; Leinster; On-site; EUR 32,000 - 40,000; Full time

Job summary

Collins McNicholas Recruitment is seeking an experienced Clerical Officer / Administrator to join a healthcare and community services organisation in Athlone, Co. Westmeath. Fully onsite, 35-hour week, 1-year contract.

The role provides reception and broad administrative support, manages communications, records and meeting logistics, and requires strong IT skills and excellent organisation. Candidates should have Leaving Certificate and at least two years' admin experience.

Qualifications

• Leaving Certificate or equivalent qualification is required.
• Minimum 2 years' relevant administrative experience.
• Strong IT skills including Word, Excel and PowerPoint.
• Experience using website content management systems.

Responsibilities

• Provide professional reception and general administrative support.
• Manage telephone, email and written communications.
• Maintain accurate records, files, policies and documentation.
• Prepare correspondence, reports, meeting agendas and minutes.
• Coordinate meetings, schedules and administrative activities.
• Liaise with staff, service users and external stakeholders.
• Monitor supplies and support the day-to-day running of the office.
• Maintain confidentiality and comply with policies and procedures.

Skills

Reception

Admin support

Organisational skills

Time management

Communication

Attention to detail

Prioritisation

Stakeholder liaison

MS Office

Education

Leaving Certificate or equivalent qualification

Tools

MS Word

Excel

PowerPoint

CMS systems

Job description

We are currently recruiting for an experienced Clerical Officer / Administrator to join a healthcare and community services organisation based in Athlone, Co. Westmeath.

This is a varied administrative role providing reception, clerical and organisational support within a busy service environment. The successful candidate will be highly organised, professional and comfortable managing a range of administrative responsibilities and stakeholder interactions.

Fully onsite - 35 hour week. 1 -year contract.

Key Responsibilities

• Provide professional reception and general administrative support.
• Manage telephone, email and written communications.
• Maintain accurate records, files, policies and documentation.
• Prepare correspondence, reports, meeting agendas and minutes.
• Coordinate meetings, schedules and administrative activities.
• Liaise with staff, service users and external stakeholders.
• Monitor supplies and support the smooth day-to-day running of the office.
• Maintain confidentiality and comply with relevant policies and procedures.

Essential Requirements

• Leaving Certificate or equivalent qualification.
• Minimum 2 years' relevant administrative experience.
• Strong IT skills, including Microsoft Word, Excel and PowerPoint.
• Experience using website content management systems.
• Excellent communication and interpersonal skills.
• Strong organisational and time-management skills with excellent attention to detail.
• Ability to prioritise workloads, meet deadlines and work on own initiative.

Desirable

• Previous experience in a healthcare, community or similar service environment.
• Experience with patient administration, finance or ERP systems.
• Experience preparing meeting documentation and taking minutes.

Additional Information

This role is based in Athlone, Co. Westmeath. Some flexibility may be required to attend occasional meetings outside normal working arrangements, with time off in lieu provided where applicable.