Operations And Scheduling Coordinator (Full Time)

Killary Adventure Co / Killary Gaelforce; Leenaun; On-site; EUR 22,140 - 30,996; Full time

Benefits offered by this job

On-site parking

Job summary

Killary Adventure Co / Killary Gaelforce in Leenane, Co Galway, is seeking an Operations and Scheduling Coordinator to support the day-to-day running of activity programmes. You will manage instructor rotas, coordinate bookings, and liaise with schools and suppliers in a busy outdoor operations environment.

This full-time, year-round role offers staff accommodation, in-person work, and a practical blend of admin and field work in Connemara.

Qualifications

• Fluent English with excellent written and verbal communication skills.
• Proven experience working in a busy administrative office or operational environment.
• Good working knowledge of Microsoft Office, specifically Excel.

Responsibilities

• Manage instructor rota and activity programme admin.
• Liaise with other departments on behalf of the activity office.
• Monitoring and process incoming bookings.
• Coordinate with external contacts such as suppliers, external activity providers etc.
• Ensure operational readiness for incoming groups.
• Monitor and procure supplies for activities.
• Manage and respond to communications in multiple email inboxes.
• Ensure all internal records are collected, processed, and stored efficiently.

Skills

Organisational skills

Communication

Multitasking

Attention to detail

Teamwork

Tools

Microsoft Excel

Job description

KEEP ADVENTURE RUNNING BEHIND THE SCENES

Are you highly organised, thrive in a fast-paced environment, and love bringing order to moving parts? Do you enjoy coordinating people, managing schedules, and ensuring every detail is in place before a busy day begins?

We are looking for an Operations and Scheduling Coordinator to support the delivery of unforgettable outdoor experiences at Killary. This is the perfect opportunity for someone who enjoys administration with purpose, working as part of a dynamic team in one of Ireland's most unique outdoor adventure destinations. The perfect mix of outdoor adventure and office-based problem solving, with a unique opportunity for full-time, year-round employment in Connemara.

Staff Accommodation Available

Job Title: Operations and Scheduling Coordinator

THE ROLE

As the Operations and Scheduling Coordinator, you will play a key role in the smooth day-to-day running of the activity programmes at Killary. You will be responsible for managing instructor schedules, coordinating activity programmes, liaising with schools and suppliers, and ensuring all activity related administration is completed accurately and effectively.

KEY RESPONSIBILITIES

• Instructor rota & activity programme admin
• Liaise with other departments on behalf of the activity office.
• Monitoring and process incoming bookings.
• Coordinate with external contacts such as suppliers, external activity providers etc.
• Ensure operational readiness for incoming groups.
• Monitor and procure supplies for activities.
• Manage and respond to communications in multiple email inboxes.
• Ensure all internal records are collected, processed, and stored efficiently.

SKILLS AND EXPERIENCE

The ideal candidate will have:

• Strong organisational and administrative skills
• Excellent communication and interpersonal skills
• The ability to manage multiple tasks and priorities effectively
• Strong attention to detail and accuracy
• The ability to work independently while also contributing positively as part of a team.

REQUIRED

• Fluent English with excellent written and verbal communication skills
• Proven experience working in a busy administrative office or operational environment.
• Good working knowledge of Microsoft Office, specifically Excel.

DESIRABLE

• Experience in activities, hospitality, tourism, outdoor education, or adventure operations.
• Administration or scheduling experience.
• Knowledge of booking systems and rota management.
• Interest in outdoor activities and adventure tourism.
• Own transport with Full License.

JOB TYPE

Full time, permanent employment subject to probation. Off season duties may vary subject to business needs.

SCHEDULE

• Monday to Friday
• 09:00 – 17:30 daily

WORK LOCATION

In person. Leenane, Co Galway.

PAY

From €120.00 per day

BENEFITS

• On-site parking