Onsite Property Administration & Coordination Specialist

Hollybank Trustees Ltd; Johnstown; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Free onsite parking

Overnight stays discount

Hotel rate discounts

Golf range access

Meals on site discount

Spa/leisure discounts

Job summary

Comer Group Ireland is seeking an enthusiastic and well-organised Administrator/Coordinator to join our growing team in Palmerstown House Estate. This full-time role is based at the head office and involves frontline duties within the residential department.

You will handle tenant queries, maintain tenancy records, liaise with contractors, and support Property Managers with daily administration, ensuring compliance with policies and property schedules.

Qualifications

• Strong interpersonal and communication skills are essential to succeed in this role.
• ,
• An ability to demonstrate attention to detail and logical decision making.
• Pro-active, self-starting ability to work on own initiative and within a team environment.

Responsibilities

• Act as the first point of contact for the residential department's incoming calls.
• Deal with tenant queries, complaints, and letting enquiries.
• Log maintenance issues for the maintenance team to address.
• Ensure new tenants are entered into the system with respect to lease dates.
• Liaise with tenants, contractors and external service providers.
• Take incoming tenant calls and relay information to the appropriate person internally.
• Advise Property Managers of accidents, incidents or potential insurance claims.
• Update property schedules for quarterly reports.
• Stay up-to-date on current landlord/tenant legislation.
• Provide general admin support to Property Managers.
• Register or renew tenancies with the RTB.
• Adhere to company policies and code of conduct.
• Assist with mail drops to sites for maintenance and other issues.

Skills

Interpersonal skills

Attention to detail

Problem solving

Time management

Initiative

Teamwork

Communication skills

Tools

MS Excel

MS Word

Outlook

Job description

Comer Group Ireland is seeking an enthusiastic and well-organised Administrator/Coordinator to join our growing team in Palmerstown House Estate. This full-time role is based at the head office and involves frontline duties within the residential department.

You will handle tenant queries, maintain tenancy records, liaise with contractors, and support Property Managers with daily administration, ensuring compliance with policies and property schedules.