On-Site Reception & Admin Coordinator

Brown Brothers Harriman & Co.; Dublin; On-site; EUR 26,000 - 34,000; Full time

Job summary

Brown Brothers Harriman is seeking a Receptionist to join our Enterprise Services team in our Dublin office. The role covers reception duties, general administration, and delivering superior client service to internal and external stakeholders.

You will manage front-desk activities, maintain department databases, coordinate meeting rooms, and support event catering and reporting tasks. The position requires on-site work daily, a professional demeanor, and the ability to multi-task in a

Qualifications

• BS Degree required or equivalent experience.
• 2+ years administrative/clerical experience preferred including Reception work.
• Strong PC skills (Microsoft Office Suite, Outlook, Teams).
• Excellent client services skills.
• Ability to multi-task.
• Team player but also able to work independently.
• Energetic and positive can-do attitude.
• Availability to work on-site daily and perform overtime where necessary.
• Professional business etiquette.

Responsibilities

• Reception Coverage and administrative support.
• Client & Visitors Meet & Greet.
• Maintain department databases.
• Attend and assist with catering support to Event Planning section as requested (approximately once a month after-work office hours).
• Management reporting - spreadsheet records of department’s work output.
• Meeting room and conference coordination.
• Post & courier.
• Recording, Receiving and Distribution.
• Stationery ordering.
• Providing superior client service at all times.
• Assisting with Health and Safety tasks.
• Monitor and track requests received to the Enterprise Services Department and escape urgent requests to appropriate parties as necessary.
• Participate in and seek functional and cross training opportunities as approved by the Supervisor.
• Perform various other related duties as requested/required to facilitate the productivity of the department.
• Build relationships and promote services with internal departments.
• Risk Management: Help to identify and document errors in an effort to reduce exposure; Ensure all area procedures are updated and documented, and; Communicate professionally and constructively to effectively resolve issues in order to minimize risk and exposure.
• Other: Gain efficiencies to improve individual productivity.
• Contribute to Division or Firm process improvement activities.
• Assist in the development and production of monthly management reporting.
• Provide support on department projects as requested.
• Assist team members with day to day activities when needed/ providing backup.

Skills

Reception experience

Administrative support

MS Office

Client service

Team player

Education

BS Degree or equivalent experience

Tools

Microsoft Office Suite

Outlook

Teams

Job description

Brown Brothers Harriman is seeking a Receptionist to join our Enterprise Services team in our Dublin office. The role covers reception duties, general administration, and delivering superior client service to internal and external stakeholders.

You will manage front-desk activities, maintain department databases, coordinate meeting rooms, and support event catering and reporting tasks. The position requires on-site work daily, a professional demeanor, and the ability to multi-task in a