Receptionist - General Administration

Brown Brothers Harriman & Co.; Dublin; On-site; EUR 26,000 - 34,000; Full time

Job summary

Brown Brothers Harriman is seeking a Receptionist to join our Enterprise Services team in our Dublin office. The role covers reception duties, general administration, and delivering superior client service to internal and external stakeholders.

You will manage front-desk activities, maintain department databases, coordinate meeting rooms, and support event catering and reporting tasks. The position requires on-site work daily, a professional demeanor, and the ability to multi-task in a

Qualifications

• BS Degree required or equivalent experience.
• 2+ years administrative/clerical experience preferred including Reception work.
• Strong PC skills (Microsoft Office Suite, Outlook, Teams).
• Excellent client services skills.
• Ability to multi-task.
• Team player but also able to work independently.
• Energetic and positive can-do attitude.
• Availability to work on-site daily and perform overtime where necessary.
• Professional business etiquette.

Responsibilities

• Reception Coverage and administrative support.
• Client & Visitors Meet & Greet.
• Maintain department databases.
• Attend and assist with catering support to Event Planning section as requested (approximately once a month after-work office hours).
• Management reporting - spreadsheet records of department’s work output.
• Meeting room and conference coordination.
• Post & courier.
• Recording, Receiving and Distribution.
• Stationery ordering.
• Providing superior client service at all times.
• Assisting with Health and Safety tasks.
• Monitor and track requests received to the Enterprise Services Department and escape urgent requests to appropriate parties as necessary.
• Participate in and seek functional and cross training opportunities as approved by the Supervisor.
• Perform various other related duties as requested/required to facilitate the productivity of the department.
• Build relationships and promote services with internal departments.
• Risk Management: Help to identify and document errors in an effort to reduce exposure; Ensure all area procedures are updated and documented, and; Communicate professionally and constructively to effectively resolve issues in order to minimize risk and exposure.
• Other: Gain efficiencies to improve individual productivity.
• Contribute to Division or Firm process improvement activities.
• Assist in the development and production of monthly management reporting.
• Provide support on department projects as requested.
• Assist team members with day to day activities when needed/ providing backup.

Skills

Reception experience

Administrative support

MS Office

Client service

Team player

Education

BS Degree or equivalent experience

Tools

Microsoft Office Suite

Outlook

Teams

Job description

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

Join us as a Receptionist - Enterprise Services, General Administration Brown Brothers Harriman is currently recruiting a Receptionist to join our Enterprise Services team in our Dublin office. In this role you will perform specialized enterprise services duties on a daily basis. You will be a subject matter specialist typically dealing with moderately complex issues as they relate to your area of focus.

Responsibilities

• Reception Coverage and administrative support
• Client & Visitors Meet & Greet
• Maintain department databases
• Attend and assist with catering support to Event Planning section as requested (approximately once a month after-work office hours)
• Management reporting - spreadsheet records of department’s work output
• Meeting room and conference coordination
• Post & courier
• Recording, Receiving and Distribution
• Stationery ordering
• Providing superior client service at all times.
• Assisting with Health and Safety tasks
• Monitor and track requests received to the Enterprise Services Department and escape urgent requests to appropriate parties as necessary
• Participate in and seek functional and cross training opportunities as approved by the Supervisor.
• Perform various other related duties as requested/required to facilitate the productivity of the department.
• Build relationships and promote services with internal departments
• Risk Management: Help to identify and document errors in an effort to reduce exposure; Ensure all area procedures are updated and documented, and; Communicate professionally and constructively to effectively resolve issues in order to minimize risk and exposure.
• Other: Gain efficiencies to improve individual productivity
• Contribute to Division or Firm process improvement activities.
• Assist in the development and production of monthly management reporting
• Provide support on department projects as requested
• Assist team members with day to day activities when needed/ providing backup.

Desired Qualifications/Requirements

• BS Degree required or equivalent experience
• 2+ years administrative/clerical experience preferred including Reception work
• Knowledge and skills (general and technical): Strong PC skills (Microsoft Office Suite, Outlook, Teams)
• Excellent client services skills
• Ability to multi-task
• Team player but also able to work independently
• Energetic and positive can-do attitude
• Availability to work on-site daily and perform overtime where necessary
• Professional business etiquette

We value diverse experiences and transferrable skillsets.

About BBH: Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us. We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day‑to‑day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours. Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.

Brown Brothers Harriman (BBH) is a global financial services firm known for premium service and specialist expertise. BBH works with leading asset managers, financial institutions, private businesses and their owners, wealthy families, and sophisticated institutional investors. As a private partnership, we are uniquely built to put clients first and create success that lasts. We believe our success starts with yours. At BBH, partnership is more than just a form of ownership—it’s our approach to business and relationships. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. No matter where you sit in the organization, everyone is empowered to contribute their ideas and perspective. BBHers can pick up the phone and call any colleague, and they are happy to help – which is why expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. Delivering for our clients and each other energizes us. We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. Every investment we make is in the relationships, technologies, products and development we believe are in the long‑term interests of our clients and our people. Our long‑tenured leaders are experts in their areas and are actively involved in the day‑to‑day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.