Onsite Experience & Guest Services Coordinator

CBRE; Dublin; On-site; EUR 25,000 - 30,000; Full time

Job summary

CBRE in Dublin 2 is seeking a Receptionist to join our onsite team, welcoming visitors, handling calls, scheduling meetings, and supporting general office duties as part of Workplace Experience. The role emphasizes customer service to clients and visitors across the building.

Responsibilities include managing visitor passes, coordinating conferencing rooms, arranging catering and tech equipment, and maintaining smooth day‑to‑day operations under supervision.

Qualifications

• 2+ years of job-related experience.
• Ability to follow basic work routines and standards.
• Clear communication to exchange straightforward information.
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• Receive and direct incoming calls to appropriate personnel and voicemail.
• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.
• Perform general clerical duties including distributing office faxes and packages and ordering office supplies.
• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.

Skills

Communication skills

Organizational skills

Following work routines

Tools

Microsoft Office (Word/Excel/Outlook)

Job description

CBRE in Dublin 2 is seeking a Receptionist to join our onsite team, welcoming visitors, handling calls, scheduling meetings, and supporting general office duties as part of Workplace Experience. The role emphasizes customer service to clients and visitors across the building.

Responsibilities include managing visitor passes, coordinating conferencing rooms, arranging catering and tech equipment, and maintaining smooth day‑to‑day operations under supervision.