Office Manager

Gilligan Black Recruitment; Dublin; On-site; EUR 40,000 - 60,000; Full time

Job summary

Gilligan Black Recruitment in Dublin 12 is seeking an Office Manager for a well-established facilities management company. You will oversee the smooth running of office and business operations, ensuring systems, processes and resources are aligned to support efficient service delivery.

You will coordinate facilities, suppliers and internal workflows, while developing procedures to improve productivity. You will support ISO compliance and maintain Quality and Environmental Management Systems,

Qualifications

• Strong background in office administration, operations, or business coordination.
• Experience in improving processes and driving operational efficiency.
• Experience supporting ISO compliance and documentation for QMS/audits.
• Ability to coordinate across facilities, suppliers and internal teams.

Responsibilities

• Oversee smooth running of office and business operations.
• Own operational coordination across facilities, suppliers and internal workflows.
• Develop and improve procedures to enhance productivity and consistency.
• Support ISO compliance and maintain QMS documentation, audits and reporting.
• Provide operational support to Finance and HR functions and coordinate with senior management.

Skills

Office administration

Operations coordination

Process improvement

Documentation and reporting

Quality management systems

Job description

A well-established facilities management company based in Dublin 12 is expanding its operational structure and is now introducing a brand new Office Manager role

This is a unique opportunity to shape the position from the ground up and play a key part in building efficient, scalable business operations within a growing organisation.

In this central operations role, you will oversee the smooth running of office and business operations, ensuring systems, processes, and resources are aligned to support efficient service delivery. You will take ownership of operational coordination across facilities, suppliers, and internal workflows, while also developing and improving procedures to enhance productivity and consistency. The role will involve supporting ISO compliance and maintaining Quality and Environmental Management Systems, including documentation, audits, and reporting. You will also provide operational support to Finance and HR functions, assist with reporting and act as a key point of coordination between teams and senior management to ensure clear communication and effective execution of business priorities.

It is expected you have a strong background in office administration, operations, or business coordination with experience in improving processes and driving operational efficiency.