Office & Executive Coordinator

Clancourt; Dublin; Hybrid; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Prime office location in Dublin

Competitive salary and benefits

Job summary

Clancourt in Dublin is seeking an experienced Office & Executive Coordinator to manage the day-to-day office operations and provide high‑level support to the Joint CEOs. This in‑office, Monday to Friday role covers diary management, travel arrangements, supplier relationships, and administrative tasks to keep the Dublin office running smoothly.

You will oversee onboarding, health and safety, board meeting coordination, and liaison with senior executives and external partners, while handling

Qualifications

• Experience as Office Manager, Executive Assistant, or Personal Assistant.
• Experience in property, development, finance, or professional services helpful.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Discretion and professionalism are essential.
• Punctual, diligent, and reliable.
• Proficiency with MS Office and Canva.

Responsibilities

• Manage day‑to‑day office operations and supplier relationships.
• Provide diary, travel, and administrative support to Joint CEOs.
• Coordinate onboarding logistics for new starters and office inductions.
• Oversee health & safety, including fire safety checks and compliance.
• Assist with budgeting, invoicing, and office expenses.
• Coordinate board meetings and liaise with board members and senior executives.

Skills

Organisational skills

Attention to detail

Multitasking

Communication skills

Discretion

Punctuality

MS Office

Canva

Tools

Microsoft Office Suite (Outlook/Word/Excel/PowerPoint)

Canva

Job description

Job Title: Office & Executive Coordinator
Company: Clancourt
Location: Dublin (On-site, Monday to Friday)
Type: Full-time, Permanent

About Clancourt

Clancourt is a leading property development and investment company with a longstanding reputation for quality and innovation. Based in Dublin, we are committed to delivering best-in-class commercial and mixed-use spaces across Ireland.

Role Overview

We are seeking a highly organised, professional, and proactive Office & Executive Coordinator to keep our Dublin office running smoothly day-to-day and to provide executive support to our leadership team. This is a varied, hands-on role: you'll own the office environment, systems, and supplier relationships, act as the first point of contact for visitors and callers, and provide diary, travel, and administrative support to our Joint CEOs and wider team as needed. This is a full-time, in-office role, Monday to Friday.

Office Management

Own the day-to-day running of the office, ensuring it is well-organised, well-stocked, and presented to a high standard.

Manage relationships with office suppliers and contractors, including cleaning, maintenance, IT support, and stationery/equipment providers.

Oversee office health & safety, including fire safety checks, first aid provisions, and general compliance.

Manage office budgets and expenses, including processing invoices and liaising with finance on office-related spend.

Maintain filing systems and document management processes, both physical and digital.

Act as the first point of contact for the office: greeting visitors, screening and directing phone calls, and managing incoming/outgoing post and couriers.

Prepare meeting rooms for meetings and presentations, including refreshments, and manage the shared office calendar/room bookings.

Coordinate office moves, refurbishments, or seating changes as required.

Support onboarding logistics for new starters, including workstation setup and office inductions.

Executive Support

Provide diary management, travel arrangements, and meeting coordination for the Joint CEOs.

Prepare reports, briefing materials, presentations, and correspondence as requested.

Coordinate board meetings, assist with board pack preparation, and liaise with board members.

Liaise with senior executives, project teams, and external partners, including legal and financial advisors.

Manage confidential information with integrity and discretion.

Assist with general administration and travel arrangements, including occasional personal support, for the CEOs and founders.

Support special projects and company events as directed.

Skills & Experience

Proven experience in an Office Manager, Executive Assistant, or Personal Assistant role, ideally within property, development, finance, or professional services.

Exceptional organisational skills and strong attention to detail.

Ability to multitask, prioritise, and remain calm under pressure.

Strong communication skills, both written and verbal.

High level of discretion and professionalism.

Punctual, diligent, and reliable.

Digitally proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Canva.

Proactive, confident, and solution-oriented, with a flexible, can-do attitude and the ability to anticipate needs

What We Offer

A dynamic and respected workplace with a strong company culture.

Opportunity to work closely with senior leadership in a fast-paced environment.

Competitive salary and benefits package.

Prime office location in Dublin.

€45–60K depending on experience.