Office and HR Administrator

Brightwater Recruitment; Dublin; On-site; EUR 45,000 - 50,000; Full time

Benefits offered by this job

Healthcare

Pension contributions

Bonus opportunities

Yearly increments

Job summary

Brightwater Recruitment in Dublin 6 is seeking an all-round Office/HR Administrator for a fully onsite, permanent role. You will work closely with the General Manager, supporting day-to-day office operations and HR administration with a focus on confidentiality and professional communication.

The role covers onboarding, payroll-related support, supplier contracts, budgeting assistance, and handling confidential employee information in a fast-paced environment. Fluency in English is essential.

Qualifications

• Extensive experience in office administration.
• Payroll qualification or formal training required; payroll experience essential.
• Strong written and verbal communication with discretion and professionalism.

Responsibilities

• Provide administrative support and act as central point for day-to-day office operations.
• Coordinate onboarding for new employees and guests; basic IT/admin troubleshooting.
• Manage office-related supplier contracts and cost reviews; support budget forecasting.
• Support HR and payroll administration including inputs, reporting, and liaising with payroll provider.
• Maintain confidentiality and handle sensitive HR/employee information with discretion.

Skills

Office administration

HR administration

Payroll processing

Education

Payroll qualification

Job description

Dublin 6 - Fully Onsite - Permanent Position - €45,000-€50,000 + healthcare & pension + more

Role Overview

We are working with a well-established international financial services business in Dublin to hire an all rounder Office / HR Administrator. This is a key support role, working closely with the General Manager and acting as a central point of contact for day-to-day office operations and HR administration.

The successful candidate will help ensure the office runs smoothly and efficiently, supporting internal processes in line with head office governance and local best practice. The role requires excellent written and verbal communication, strong attention to detail and a naturally discreet approach, as you will be trusted with confidential employee and payroll-related information. You will be supporting a mix of international colleagues, so the ability to communicate clearly and professionally as well as cultural awareness is important.

Key Responsibilities

• Provide administrative support across the office, with particular focus on supporting the General Manager on day-to-day operational requirements.
• Coordinate office operations including onboarding preparations for new employees/guests, basic IT/admin troubleshooting, expense processing support and general office support.
• Manage office-related supplier contracts (reviewing renewals/maturity dates, cost efficiency, and ongoing business need).
• Support budget preparation and forecasting as requested by management.
• Support HR and payroll administration including:

• -Assisting with payroll inputs, salary calculations and related reporting requirements.
• -Supporting payroll/tax processes (including liaison with payroll provider/Revenue-related requirements as applicable).
• -Annual leave tracking and maintaining accurate records.
• -Keeping HR policies/handbooks up to date in coordination with an external legal firm.
• -Supporting annual salary and incentive review processes.

• Handle general queries from colleagues, ensuring clear communication and a high standard of service.
• Maintain strict confidentiality regarding HR, employee, and personal matters; support with sensitive issues in a professional and discreet manner.

Requirements:

• Extensive experience in office administration; HR administration exposure is a strong advantage.
• Payroll qualification and/or formal training is required (e.g., Irish Payroll Association certification or equivalent); along with practical payroll experience.
• Strong written communication skills and confidence dealing with a range of stakeholders.
• High level of discretion and professionalism, with the ability to handle sensitive information appropriately.
• Comfortable working in a small team environment where priorities can change.
• Fluency in the English language (spoken and written) is essential.

What’s on Offer

• Annual Salary range of €45,000-€50,000 and a range of benefits such as healthcare cover and very competitive pension contributions. There's also a bonus and yearly increments opportunities and more.
• This role is based fully onsite in Dublin 6.

Additional Information:

This role does not meet the criteria for a Critical Skills permit.